Tag Archives: File Management

Store files in Office 365 – Best Practices

(Reading time 3 min ) This article provides concise instructions on where to store files when you have Office 365 E3 or above in your organization. There are multiple places and apps within Office 365 where files can be stored. But there is no clarity about which file goes where.  Here is a simple guide for everyone.

where to store files poster

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Did you know: You can FILTER by file type (and it is better than sorting)?

The Need

Let us say you have 250 files in a folder and you only want to see CSV files. Naturally, we will use SORT by type. But that will not help you. Because even after sorting, you still see all 250 files. The files will be arranged in alphabetical order. You still have to scroll to find the area where the desired files are.

The Solution

The solution is simpler than you think. You need to FILTER rather than sort the files. And the solution is right there in the Type header. Open that dropdown and filter by type.

filter by file type

It is very smart. Windows goes through all the files in the current folder and builds a list of all file types. You can then select the one you want. Now it FILTERS only those files. So we see a subset of files – only those you need.

filter by file type - better alternative to sorting

Simple and Effective. Of course this dropdown exists for size, date and all other columns. Try it out and see how smart and useful it is.

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Enjoy!

The big and scary File menu

Earlier, the File menu was a humble drop-down menu. Since Office 2010, it suddenly occupies the whole screen. Scary! … is it not?

Think about it – why did Microsoft decide to give it so much space?
The answer is simple – because it is GOOD FOR YOU (as in – all of us – the users).
Find out the amazing facilities this menu provides us with. Reading time 4 minutes.

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