How to read a highlighted document

Many of us highlight important portions of documents while reading in Word. The question is, next time you refer to the document, how to read the highlighted portions only?  Most people have not even attempted to find the answer to this question. They just scroll and scroll … defeating the purpose of highlighting!

The solution is simple. Press CTRL G and click he Find tab. Click More – open the Formatting dropdown. Choose Highlight.

Now the Find textbox shows that highlighted text will be searched. Click on Find. Now press Escape button to close the find dialog. Read the highlighted area. Now to find the next area just press CTRL PgDn button. Is this not easy and elegant?

Now, let us go one step further. What if you want to send only the highlighted content to someone? This is like selecting all the highlighted portions in one go. That is also easy. Instead of choosing the Find button, click the Find In – Main Document option. Now close the Find dialog. All the highlighted portions are now selected. Press CTRL C to copy and then paste it into another document. That’s it.

You can help reduce spam

While working with Outlook Web Access (now called Outlook for Web), I noticed a nice little feature which I felt would be useful to fight the junk mail menace and reduce spam.

While handling my mail using OWA, I marked a particular mail as Junk. This messaged popped up. This way, the contents of message will reach Microsoft immediately. That will help them block similar types of mails at server level itself in future. Try it out and help fight spam.

markspam

I could not find a similar feature in Outlook full version. I am assuming that the data must be going to Microsoft if you have participated in the Customer Improvement Program. 

Achieve more with less effort by using Office 365 platform efficiently. Learn from the Efficiency Guru, Dr. Nitin Paranjape @drnitinp