How to manage a Team To-Do List using OneNote

You are working with an external agency on a project. There is a simple to-do list to be executed. There are three people involved. We want to keep track of who is supposed to do what and the status – pending or complete. Here is how you can do it using a shared OneNote notebook. Of course, OneNote does not provide any reminders. But it can help in time-sensitive situations everyone is actively monitoring the task list.

The Solution – use multiple To-Do tags

Create the task list. Put a To Do tag – which is just a textbox. But wait. We have different people responsible for each todo item. So we need checkboxes which LOOK different – one per person. The default checkbox is right on top of the tag list. But down below there are more… Use the Discuss with <person> and Discuss with Manager checkboxes to identify the person responsible.

image     image

You can also create custom icons. Inform each person which icon indicates their work and that’s it. Whoever finishes the work marks the related checkbox as complete. Page History will show who did what when.

image

Office 365 Worst Practices – Part 9 – Emotional attachment to Attachments!

This article is a part of worst practices series for Office 365. Excessive misuse of emails for sharing files remains to be the hardest issue to resolve. Read on to find out the problem and the solution approaches available to you.

image

Continue reading “Office 365 Worst Practices – Part 9 – Emotional attachment to Attachments!”

Split text into words or characters: Macro

In the earlier post, we saw how boring text can be converted into interesting and high-impact slides. The only pending problem was that splitting text into words or characters needed to be done manually. That is a tedious process. Therefore, I wrote a macro to simplify this activity. Read on to find out how to download and use this macro.

image

Continue reading “Split text into words or characters: Macro”

Did you know: You can add your own columns in Outlook?

This quick video illustrates how you can enhance the usefulness of Outlook beyond your imagination.  Watch this video to understand the power and practical applications of this great feature.  Learn how to allocate incoming mails in a helpdesk to engineers or how to allocate incoming CVs to different recruiters.