Digital Transformation visual definition

Here is a simple way to understand what Digital Transformation is all about. This entire animation was created in PowerPoint.
You can download the PPTX file from here.

It is a short, 22 seconds animation. The concept is simple. We must map technology features to improve business and / or create new opportunities. Often there is a gap between what business needs and what IT has to offer. It is not a competence problem. It is a communication gap.

Those who like PowerPoint will find many useful techniques used here. These include: Morph, creative use of gradients, use of the right transition, animation. The image on the last slide was found using Design In PowerPoint. The tag clouds (word clouds) were created using https://wordart.com

Use Teams Zoom

Have you tried the Teams Zoom feature? It can make your life easier.  This works in the Desktop and Browser editions. Not on mobile app. Try zooming in and out and choose what suits you best.

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Teams Zoom keyboard shortcut

Use Ctrl + to Zoom in and Ctrl – to Zoom out.

Why use Teams Zoom

Zooming In makes it easier to read and notice details. Find what level is comfortable for your eyes and the type of work you do. It will help you reduce eyestrain and work more effectively.  Sometimes, Zooming out also helps to get the overall picture.

Continue reading Use Teams Zoom

Office 365 Poster : Learn which product to use when

Office 365 has lot of apps. It can be confusing to know which app to use when. Here is the solution. To solve the problem I designed the Office 365 Poster.

It is simple, action oriented poster. First column lists common activities all of us perform and second column shows the recommended app and feature to be used.

You can download the PDF file from here. Use it, Print it, Share it with colleagues and friends… just spread the word.

The PDF is protected. Only printing is allowed. Of course, you can take a screenshot as well. But editing and copying is not permitted.

Have an idea to improve the poster? Post a comment.

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Note that all the latest icons have been incorporated as on 15 Nov 2019. As and when new icons are released, I will keep the poster updated.

Ignite Session Viewer using Power BI

At Microsoft Ignite 2019, more than 1500 sessions were conducted in a matter of just 5 days. I created a Power BI Dashboard – Ignite Session Viewer to help you find, view and download all the videos and presentations.

Open the Ignite Session Viewer in any browser by using this link.

Ignite Session Viewer

You can filter by Level, Topic, Format, Type and Duration. The table on the right side shows individual sessions.

Continue reading Ignite Session Viewer using Power BI

Teams Private Channels Best Practices

Teams Private Channels allow a subset of a Team to have access to conversations and data. Although this is a very coveted feature, it must be used prudently.

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Thoughts and Best Practices: Teams Private Channels

  1. Don’t use Private Channels just because the feature is available
  2. Think very hard before creating a private channel
  3. Hiding things within a team does not lead to better teamwork
  4. Creating private channel makes managing the team more complex
  5. Private Channels are not the same as hierarchical security
  6. Do not overuse Private Channels
  7. Compare creating separate Teams vs having Private Channels inside the Team from a business point of view and then decide
  8. Project Management and Vendor Management are two different things – require two different Teams

Here are the details…

Continue reading Teams Private Channels Best Practices

OneDrive No Entry Sign

OneDrive No Entry Sign is one of the icon states of OneDrive / OneDrive for Business on Windows 10. (Reading time 3 min).

It looks like this OneDrive No Entry Sign

It means your OneDrive account is not active – for some reason. You can’t access the files unless you resolve the issue. Here are the possible reasons:

OneDrive No Entry Sign

Account expiry is probably the most common reason. Check your subscription status and renew it. Sometimes, you think the subscription is active but the associated credit card may have expired.

Some Promotions give you extra space. Promotion expiry also leads to a frozen OneDrive account. For example, Samsung mobile purchases have / had a 100 GB OneDrive space promotion. This is limited to a one-year period. After this period, your files using the extra space will be considered as exceeding the quota.

Other option is that you are using more than the quota. OneDrive allows you to exceed the allotted quota temporarily – but after 3 months, it will freeze the account.

The files will not be deleted. But you must act on it and streamline the account either by increasing the quota or deleting unwanted files. Otherwise, after some time the files will be deleted. Exact time for which files are kept is shown in the OneDrive account.

Therefore, OneDrive No Entry Sign should be noticed as soon as it appears and you must act on it quickly.

OneDrive No Entry – buy Office Home

If you are just using OneDrive personal and run out of space, the logical option is to buy more space. But there is a better option. Buy Office Home. It comes with OneDrive…

If you buy the entry level Office Home edition, it gives you 6 TB of space – at just 500 INR (9.99 USD) per month.

Yes – you read it correctly.  See for yourself – India site , US site.
This is as on Sept, 2019.

In addition to this, you get  full Office Pro Plus – for 6 PCs / Mac and Mobile devices. Unbelievable value for money.  When  you compare this to other pure storage vendors, there is simply no comparison. The OneDrive integration with devices (Windows, Mac, Mobile devices) and Office is absolutely top-class. Nothing comes close to it.

The only shortcoming I have seen is that on many occasions, the latest OneDrive client is not installed. Or worse still, the old and the new version coexists. In these cases, OneDrive does not work well. The solution is easy. Just use Windows 10 and make sure you have all patches updated.

Related : OneDrive Knowledge Pack (10 articles as of Sep 2019)

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YouTube Channel Optimization and Monetization

Video recording of the YouTube Channel Optimization session conducted at CIO Crown event in Mumbai, Hyatt Regency, Aug 2019. Attended by 180+ CIOs from across India. The importance of YouTube for corporate usage was explained along with tools and techniques.

The 30 minute video is fast-paced and covers content creation, SEO, Metadata, Community Engagement, Channel Customization and more…

YouTube Channel Optimization: Table of Contents

Continue reading YouTube Channel Optimization and Monetization

Adding Multiple Icons in Office

There are hundreds of icons in Office. Many new ones were added recently (May 2019). Adding icons is easy – Insert – Icons – search for an icon or see it and choose it. Multiple icons can be added. It is easy enough. Why do I need to write how to add icons?

Because there is a very nice feature available which makes adding multiple icons really easy – but it is not obvious. Why is it not obvious? Because we usually don’t think of our convenience. We are used to inefficiency!

Adding multiple Icons in Office

Suppose I want to add three icons – one for laptop, one for idea and one for mobile. What will you do? One of the two things…

  1. Add one icon at a time by going to the Insert Icon three times.
    This is obviously inefficient.
  2. Go to Insert Icon – when you find the mobile icon by scrolling, you see the Laptop icon next to it – so you add two of them together. But for the Idea icon, you have to do more scrolling or go to the dialog once more. Again – inefficient.

Add multiple unrelated icons in one stroke

Go to the Insert – Icons dialog. Use the search text box to find what you want. Select the icon. DO NOT insert it yet. Search for another one, find it, select it. Repeat it till all icons are found. Even if the search results do not show it, your selections are remembered.

The Insert button shows how many it has remembered in brackets. So, don’t worry about inserting icons. Just find the set of icons you want and then insert all of them once and for all.

We usually don’t notice this level of sophistication and end up going to the dialog repeatedly to add multiple Icons.

Here is the video of how to insert multiple Icons in Office

Icons in Office - how to insert GIF animation

Now that you know, use it to your advantage. Cheers!

Rainbow

PowerPoint Jigsaw Creator

This article consists of a video and a macro. PowerPoint Jigsaw Creator works on any picture. First step is to split the picture into random pieces and second step is to put those pieces in random position. Then you can use Morph to create a nice effect where the pieces of the puzzle automatically fit in and create an amazing effect like this…

PowerPoint Jigsaw Creator demo: Jigsaw animation of Kuala Lumpur skyline

Watch this video to know how to do this. In addition, you will need to download and use this macro.  See instructions below. Continue reading PowerPoint Jigsaw Creator