Tag Archives: Teamwork

Monthly review using Teams

This is probably the most common use case for Teams. Monthly review using Teams is easy to setup and manage. It gets everyone on board quickly and painlessly. This is NOT a tutorial on Teams. Some knowledge of using Teams is required to implement steps mentioned here. 10 min reading time.

Monthly review using Teams - table showing needs and how Teams can help

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Store files in the right place with Office 365

This may seem like a simple question. But it is not. After 3 decades of IT, we are still debating and are confused. This article is about where to store files in Office 365.  This simple poster became popular on LinkedIn. Here are the details… based upon the interaction on the post and what I have seen at hundreds of customers.

Where to store files - poster - showing OneDrive, Teams, SharePoint and Yammer

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Common Teams Mistakes / Teams Worst Practices

Teams is a very powerful tool. But there are many common mistakes I have observed across customers. Here is a list of 50 mistakes – or – worst practices. Make sure you are not committing these Teams mistakes.

This is just a list. I will expand on some of these mistakes as separate articles or videos. If you do not understand a particular topic or have a different opinion, please post it as comments.

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Teams Private Channels Best Practices

Teams Private Channels allow a subset of a Team to have access to conversations and data. Although this is a very coveted feature, it must be used prudently.

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Thoughts and Best Practices: Teams Private Channels

  1. Don’t use Private Channels just because the feature is available
  2. Think very hard before creating a private channel
  3. Hiding things within a team does not lead to better teamwork
  4. Creating private channel makes managing the team more complex
  5. Private Channels are not the same as hierarchical security
  6. Do not overuse Private Channels
  7. Compare creating separate Teams vs having Private Channels inside the Team from a business point of view and then decide
  8. Project Management and Vendor Management are two different things – require two different Teams

Here are the details…

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What is Microsoft Teams

May be you already know this. But still, read for just 2 minutes more to clarify your thoughts.  Teams is an app which streamlines teamwork. That is the obvious definition. But this is an incomplete description.

Coordinating with multiple persons is Teamwork. Agreed. But there are a plethora of apps available to collaborate with others. What is special about Teams?

Teams is an app which helps you work with all types of Technologies. So it is not just teamwork with other people, it is with multiple technologies as well.

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Microsoft Teams: Knowledge Pack

Here is a list of articles I have written so far about effective usage of Microsoft Teams.
If you would like me to cover some missing topic or a specific area of your interest, please post it as a comment. This is a live book. As I add more articles about Teams, this list will be updated.

  1. What is Microsoft Teams
  2. When to use Microsoft teams
  3. When NOT to use Teams
  4. Notice the notifications
  5. How to reply in Teams – Common Mistake
  6. One person Team – how to use Teams alone!
  7. List of Microsoft Teams connectors
  8. How to handle too many Teams
  9. Use Teams Zoom
  10. Teams Call Mute Shortcut Shift + Ctrl + M
  11. Minimize button in Teams Screen Sharing
  12. Teams Private Channels Best Practices
  13. SharePoint vs. Teams
  14. Where to store files with Office 365

How to manage a Teamwork with OneNote Tags

You are working with an external agency on a project. There is a simple to-do list to be executed. There are three people involved. We want to keep track of who is supposed to do what and the status – pending or complete. Here is how you can do it using a shared OneNote notebook. Of course, OneNote does not provide any reminders. But it can help in time-sensitive situations everyone is actively monitoring the task list.

The Solution – use multiple OneNote tags

Create the task list. Put a To Do tag – which is just a textbox. But wait. We have different people responsible for each todo item. So we need checkboxes which LOOK different – one per person. The default checkbox is right on top of the tag list. But down below there are more… Use the Discuss with <person> and Discuss with Manager checkboxes to identify the person responsible.

OneNote Tags     OneNote Tags

You can also create custom icons. Inform each person which icon indicates their work and that’s it. Whoever finishes the work marks the related checkbox as complete. Page History will show who did what when.

OneNote Tasks

Try it out and let me know if it works for you!