Tag Archives: PowerPoint

Creating complex presentations together

We need complex presentations quite often, e.g. Periodic reviews, new projects, planning, and so on. Such complex presentations usually need inputs from multiple persons. Each one sends a small piece of presentation to some central coordinator – not just once, but repeatedly. The central person struggles with copy pasting stuff, fights with formatting and layout conflicts and has a miserable life in general!

complex presentations - editing together

The solution is simple. Store the base presentation on OneDrive, SharePoint or Teams. Share it with all the contributors and let them edit it. Try it out now!

Editing complex presentations together: Benefits

  1. Multiple persons can work on the presentation simultaneously, without confusing each other.
  2. Enormous time saving
  3. There are no copies (CCs) to deal with. The presentation is always a single file.
  4. Past versions are stored automatically so that you can refer to an earlier edit.
  5. You can see if others are editing simultaneously. You can go and look at the slide they are working on.
  6. If required, you can clarify doubts or suggest changes to each other using chat (Skype FB )
  7. If there is a conflict, the owner can resolve it. Conflict occurs when two users change the same item in two different ways.

It is simple, useful and revolutionary. Practice this with your colleagues couple of times and then you will have the confidence and the motivation to use it in real life.

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All PowerPoint Icons

Here is a very useful collection. I am sure you have noticed the PowerPoint Icons – 450+ beautifully created SVG graphics. The problem is that you need to select and download icons on demand. Two problems. Firstly, it requires an internet connection and second problem is the need for inserting the same icon again and again.

image

I solved both problems by manually downloading each and every icon available today (7 Nov 2017). You can download this presentation (5 mb) and get offline access to all icons. Remember, SVG format allows these to be scaled without any loss of resolution.  SVG support is available only with Office 2016 and upwards and of course Office Pro Plus.

PowerPoint Editing Magic: zoom in + zoom out view

Small little feature, but extremely useful if you edit lot of complex PowerPoint slides. Make sure you are editing a single slide.  Adjust zoom to make sure that you can see the whole slide. The PowerPoint Editing Magic button is in the View tab – New Window. This creates two windows for the currently open presentation. Move between these windows using View tab – Switch windows. It will show you the same slide in both windows.

PowerPoint Editing Magic - New window option in View tab

In one of the windows, zoom in to the slide so that you can see it in more detail. Edit whatever you want to and then go to the other window. (Alt – Tab also works). Here you can see the same slide at regular size. This eliminates repetitive zoom in and out activity and helps you get the desired results faster.

PowerPoint Editing Magic - window showing zoomed-in , detailed graphic        PowerPoint Editing Magic - zoomed out full slide shown in the other window

The same concept of new window can also be used when you are editing a layout or slide master and want to see the results instantly.

Search for photos with matching color

PowerPoint has theme colors. Each design (template) has a different set of colors. You want to find particular photos / images which match the theme colors. Sounds like a difficult task? Not at all. Use Insert – Online Pictures – Pexels. Install the software and search.  Type the keyword and click on the color you want. Try it out now. For details read this article.  Here, I searched for orange colored cars. 

image  image

That’s it. Simple and effective.

PowerPoint Illustration Best Practices

Please read the PowerPoint Clipart / Online Picture articles before reading this one – Part 1 and Part 2.  PowerPoint Illustration Best Practices covers how to find relevant images and how to use them efficiently.

The first thing to notice and understand is that images searchable on the web are NOT free for all to use randomly. Let us address this issue at the outset.

PowerPoint Illustration Best Practices - one picture is better than 1000 words

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