Due to COVID, I conducted many Dual Monitor Teams Presentations, meetings and live events. Here are the best practices you should know. This will minimize mistakes and eliminate trial and error. Reading time 12 min.
New and very useful feature for artists and designers. Specify accurate colour value using HEX code instead of RGB or HSL. What difference? Well, HEX codes are most commonly used. RGB or HSL require you to put three values. HEX is ONE value. Works with all Office apps: Word, Excel, PowerPoint, Outlook, OneNote, Access, Project, Publisher, and Visio.
This article consists of a video and a macro. PowerPoint Jigsaw Creator works on any picture. First step is to split the picture into random pieces and second step is to put those pieces in random position. Then you can use Morph to create a nice effect where the pieces of the puzzle automatically fit in and create an amazing effect like this…
PowerPoint provides 500+ icons in SVG format. I recently published a blog which has a downloadable version of all icons in a PPTX file. Scalable vector graphic format icons cannot be edited inside PowerPoint. You cannot treat them like any other PowerPoint shape. But now, we can convert icons into shapes. Once converted to shapes all the PowerPoint shape features available. You can also use the Merge Shapes option to combine or subtract shapes. Here is how you do it:
insert a new shape, resize it as required , right click on it and choose Convert To Shapes.
Read the dialogue which appears and click Ok.
The icon may get converted to one or more shapes. If it has more than one shape, it will be in a grouped state. So it is a good idea to right click on it and try Ungroup. If Ungroup option is inactive, there is only one shape.
Here we have three shapes. Now the shapes can be used like any other PowerPoint shape.
What to do with the shapes?
Once Icons are converted to shapes, there are few things which can really add value. Color and animation. I will write separate blog for this but here is an example.
The icon above is from the Analytics category. It is a speedometer icon which is often used in performance management. Management dashboards showing KPIs often use this type of speedometer graphic. Here is how we can enhance the speedometer icon after it is converted to shapes.
With Animation, the needle can be made to move to show the current state of performance.
We need complex presentations quite often, e.g. Periodic reviews, new projects, planning, and so on. Such complex presentations usually need inputs from multiple persons. Each one sends a small piece of presentation to some central coordinator – not just once, but repeatedly. The central person struggles with copy pasting stuff, fights with formatting and layout conflicts and has a miserable life in general!
The solution is simple. Store the base presentation on OneDrive, SharePoint or Teams. Share it with all the contributors and let them edit it. Try it out now!
Editing complex presentations together: Benefits
Multiple persons can work on the presentation simultaneously, without confusing each other.
Enormous time saving
There are no copies (CCs) to deal with. The presentation is always a single file.
Past versions are stored automatically so that you can refer to an earlier edit.
You can see if others are editing simultaneously. You can go and look at the slide they are working on.
If required, you can clarify doubts or suggest changes to each other using chat (Skype FB )
If there is a conflict, the owner can resolve it. Conflict occurs when two users change the same item in two different ways.
It is simple, useful and revolutionary. Practice this with your colleagues couple of times and then you will have the confidence and the motivation to use it in real life.
Achieve more with less effort by using Office 365 platform efficiently. Learn from the Efficiency Guru, Dr. Nitin Paranjape @drnitinp