Outlook now has a new feature to compress ALL attached images in one go. Use Insert – Attachments option to add images. BEFORE sending the mail, open the File menu. You will see the new option. Choose the Resize large images when I send this mail option. Now all images will be compressed by reducing their size to 1024X768 or smaller. Aspect ratio will not be disturbed.
DO NOT use this option if you want to retain original resolution. If the mail bounces because the other person(s) cannot receive such large emails, put the files on some cloud storage (OneDrive, Google Drive, Dropbox, etc.) and send a link.
This feature was released in May 2017. Depending upon the configuration decided by your Office 365 Administrator, you may receive this feature much later. You will get it instantly if you are on the Office Insider – Fast branch.
Mail trails tend to grow longer and longer. SFB can help you Stop long mail trails. In fact it provides three different ways to achieve this. Unfortunately, hardly anybody noticed these features due to wrong naming of buttons. Read on to find out how. Reading time 5 minutes.
Continue reading Stop long mail trails using Skype for Business
This is a common and frustrating problem. For some reason, only one bullet or numbering item becomes bold.
Wherever you click intuitively and press Ctrl B to solve it just does not work. Beginning, ending of the line or trying to select the number itself – the stubborn bold formatting remains there
Here is the secret. Formatting about these things is stored in the paragraph marker. The marker is not usually seen. But you can see it if you enable hidden characters as shown below.
You do not have to make it visible, just select it by double clicking at the end of the line. You can also navigate to the end of the line and choose Shift + Right Arrow. Now, you should see the mini-toolbar automatically. Bold should be selected at this stage.
Click on the Bold button to remove the setting or press Ctrl B. That’s it.
Attachments is the most popular and misused Outlook feature. If you are DELIVERING a file – use attachments. If you are Sharing a file – it is best to share the file. Sending CCs is the most important reason why “Teamwork” is inefficient. Here is a practical guide about how you should use Outlook Attachments with Office 365.
Continue reading Outlook Attachments Usage Guide
OneNote works well with a stylus to capture handwritten notes. But did you know that you could convert the Handwritten notes to Tasks? Here is how.
Handwritten notes to Tasks in OneNote
Select the handwritten note (click, touch, lasso select). Right click (extended touch) if required. From the toolbar open the Outlook Tasks dropdown. Choose the deadline. Choose Custom to enter specific deadline and / or delegate the task using Assign Task option. That’s it.
Now go to Task folder in Outlook and check the Task entry. The handwriting is automatically converted to text. The reference to the original handwritten item in OneNote is automatically embedded. Do not delete it. This reference helps Outlook mark the equivalent action item in the OneNote Page as complete.
When the task is marked as complete in Outlook, the equivalent task (handwritten text) in OneNote will be marked as complete automatically (a green tick mark).
Handwritten notes to Tasks feature works with Desktop version of OneNote. This is an amazing example of integration across the Office platform.
For learning more about OneNote read these articles.
Here is a list of When NOT to send a mail … in no particular order.
For decades, mail was the only method of collaboration. Not any longer. Now with so many available options, we must choose the right tool for the right purpose. Continue reading When NOT to send a mail
Right click on any meeting request and choose Meeting Notes. It opens OneNote and adds a new page for capturing meeting notes. Surprisingly, it is not just a blank page. It contains lots of things. OneNote In Attendance Tag is one of these items. Let us find out how we can use it intelligently.
Continue reading OneNote In Attendance tag for meeting notes