This may seem like a simple question. But it is not. After 3 decades of IT, we are still debating and are confused. This article is about where to store files in Office 365. This simple poster became popular on LinkedIn. Here are the details… based upon the interaction on the post and what I have seen at hundreds of customers.
Continue reading Store files in the right place with Office 365
Stop sending attachments – unless it is mandatory. When you Share OneDrive Links you get many benefits. Assumption – you want to share the link to specific people. If the link is forwarded to other people, it should not work. Two ways of sharing . Outlook and from everywhere else. Reading time 5 min.
OneDrive No Entry Sign is one of the icon states of OneDrive / OneDrive for Business on Windows 10. (Reading time 3 min).
It looks like this 
It means your OneDrive account is not active – for some reason. You can’t access the files unless you resolve the issue. Here are the possible reasons:
Account expiry is probably the most common reason. Check your subscription status and renew it. Sometimes, you think the subscription is active but the associated credit card may have expired.
Some Promotions give you extra space. Promotion expiry also leads to a frozen OneDrive account. For example, Samsung mobile purchases have / had a 100 GB OneDrive space promotion. This is limited to a one-year period. After this period, your files using the extra space will be considered as exceeding the quota.
Other option is that you are using more than the quota. OneDrive allows you to exceed the allotted quota temporarily – but after 3 months, it will freeze the account.
The files will not be deleted. But you must act on it and streamline the account either by increasing the quota or deleting unwanted files. Otherwise, after some time the files will be deleted. Exact time for which files are kept is shown in the OneDrive account.
Therefore, OneDrive No Entry Sign should be noticed as soon as it appears and you must act on it quickly.
If you are just using OneDrive personal and run out of space, the logical option is to buy more space. But there is a better option. Buy Office Home. It comes with OneDrive…
If you buy the entry level Office Home edition, it gives you 6 TB of space – at just 500 INR (9.99 USD) per month.
Yes – you read it correctly. See for yourself – India site , US site.
This is as on Sept, 2019.
In addition to this, you get full Office Pro Plus – for 6 PCs / Mac and Mobile devices. Unbelievable value for money. When you compare this to other pure storage vendors, there is simply no comparison. The OneDrive integration with devices (Windows, Mac, Mobile devices) and Office is absolutely top-class. Nothing comes close to it.
The only shortcoming I have seen is that on many occasions, the latest OneDrive client is not installed. Or worse still, the old and the new version coexists. In these cases, OneDrive does not work well. The solution is easy. Just use Windows 10 and make sure you have all patches updated.
Related : OneDrive Knowledge Pack (10 articles as of Sep 2019)
Small but useful enhancement for OneDrive. When you have the latest version of OneDrive for Business installed (it updates automatically along with Windows Update), you should see a Move to OneDrive option on right clicking any file or folder in Windows Explorer.
Choose between all the locally configured OneDrive accounts.
Business as well as Personal.
Without this option, most users COPIED files and folder to OneDrive. This had two side effects…
The best practice is to MOVE rather than COPY local files to OneDrive. But even if you mention that as a best practice, moving itself is a cumbersome task. Even though everyone understands the difference between Copy Paste vs. Cut Paste, people feel more safe to do a Copy Paste first.
Why? Because they are worried about what happens if the Cut Paste (Move) fails. The reality is, even if a bulk Move fails, only the file which was being moved will get affected. Other files will be either in the source or destination. So there is no real danger of losing all the files in case of a failed Move operation.
Nevertheless, having a direct option for Move to OneDrive is more authoritative and reassuring.
Make sure you include this option in your training material and best practices documents.
Hope you have noticed the new OneDrive logo… here it is.
This one is modern and is implemented as an SVG file rather than a raster icon. It uses a more vibrant colour scheme. All Office logos have changed to make it visually consistent.
Hope you have noticed this handy feature. If your Office files are stored on OneDrive, Teams or SharePoint, you can change the file name WHILE you are editing the file.
It is so simple, but extremely useful. From the title bar, open the dropdown next to the file name. The filename textbox is editable. Change the name and press ENTER. That’s it.
What else can you do here?
This is an XLS file. It opens in Compatibility Mode. Live Rename is not possible.