Tag Archives: Teams

Creating complex presentations together

We need complex presentations quite often, e.g. Periodic reviews, new projects, planning, and so on. Such complex presentations usually need inputs from multiple persons. Each one sends a small piece of presentation to some central coordinator – not just once, but repeatedly. The central person struggles with copy pasting stuff, fights with formatting and layout conflicts and has a miserable life in general!

complex presentations - editing together

The solution is simple. Store the base presentation on OneDrive, SharePoint or Teams. Share it with all the contributors and let them edit it. Try it out now!

Editing complex presentations together: Benefits

  1. Multiple persons can work on the presentation simultaneously, without confusing each other.
  2. Enormous time saving
  3. There are no copies (CCs) to deal with. The presentation is always a single file.
  4. Past versions are stored automatically so that you can refer to an earlier edit.
  5. You can see if others are editing simultaneously. You can go and look at the slide they are working on.
  6. If required, you can clarify doubts or suggest changes to each other using chat (Skype FB )
  7. If there is a conflict, the owner can resolve it. Conflict occurs when two users change the same item in two different ways.

It is simple, useful and revolutionary. Practice this with your colleagues couple of times and then you will have the confidence and the motivation to use it in real life.

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Productivity Session at CIO meet: Video

I recently spoke at the CIO Powerlist 2017 event which was attended by 100+ CIOs from India.  Watch my session video – 27 min.

Topics covered

  1. Office 365 Secure Score
  2. File storage best practices
  3. Skype FB best practices
  4. Better teamwork using Office 365 Groups
  5. Chat based collaboration using Office 365 Teams
  6. Team Task management using Planner
  7. When NOT to send a mail (because there is a better option available)
  8. Amazing data cleanup using Power Query
  9. Excel Forecasting – new feature
  10. Automated animation using Morph in PowerPoint
  11. Summary Zoom in PowerPoint