O365 contains a lot of tools. Most users do not even know about all the tools available. Even if you know the tools, the next question is – which tool to use when? Most people take this decision either randomly or based upon their habits. Both approaches are wrong. I created a set of 5 videos to illustrate some common Office 365 Usage Scenarios.
Office 365 Usage Scenarios
This is a playlist in YouTube. Each video is about a common business need. For each business need, the video demonstrates the best suited tool. As you know, efficiency is a two step process… step 1 is to know what is available and step 2 is to use the right tool in the right place.
You can view the playlist here.
These videos have a British voice because I created these videos for global consumption.
Here are the videos. Each one is just 5 minutes long. Continue reading Office 365 Usage Scenarios
Small but useful feature added to Teams. During Teams meetings when the desktop is shared, the communication option windows used to stay on the screen. This windows often overlapped important areas of the screen. The only way to avoid that interference was to manually move it to the bottom right corner (or some such inconspicuous area).
Now the problem is solved. There is a nice Minimize button. The window disappears. Job done.
How to get it back? Look at the Taskbar and click on the Teams app icon. There is another window visible. Click on it to get the window back.
This applies to the Desktop Teams App only.
While saving files we see these two options: This PC and Browse. What is the difference?
If it is a local file, Save or Save As – there is no difference. It opens the standard file save dialog showing local PC files.
If this is a OneDrive, SharePoint or Teams file, there is a difference. For saving these files for the first time, we choose OneDrive or Sites (Teams). Therefore, the Browse and This PC does not come into picture.
However, when you are saving a copy of such files, there is a difference. Note that for online files, there is NO Save As option, it is a Save a Copy option.
If you choose This PC, it will still show the standard File Save dialog showing the default folder (typically Documents).
But if you choose Browse, it browses the current file save location – which is OneDrive or Teams or SharePoint.
Recently a customer asked me to compare SharePoint vs. Teams. Customer found my reply clear and concise explanation of the key points. Therefore, I am posting it as an article. (Reading time 4 min) Continue reading SharePoint vs. Teams
(Reading time 3 min ) This article provides concise instructions on where to store files when you have Office 365 E3 or above in your organization. There are multiple places and apps within Office 365 where files can be stored. But there is no clarity about which file goes where. Here is a simple guide for everyone.
Continue reading Store files in Office 365 – Best Practices
May be you already know this. But still, read for just 2 minutes more to clarify your thoughts. Teams is an app which streamlines teamwork. That is the obvious definition. But this is an incomplete description.
Coordinating with multiple persons is Teamwork. Agreed. But there are a plethora of apps available to collaborate with others. What is special about Teams?
Teams is an app which helps you work with all types of Technologies. So it is not just teamwork with other people, it is with multiple technologies as well.
Continue reading What is Microsoft Teams
Of course. The name of the product suggests that it should be used when you are working with others. You + one or more other people makes a team. Agreed. We should use Teams when working with others.
Can I use the Teams app to work only with myself? The answer is YES.
Continue reading One-person Team
Here is a list of articles I have written so far about effective usage of Microsoft Teams.
If you would like me to cover some missing topic or a specific area of your interest, please post it as a comment. This is a live book. As I add more articles about Teams, this list will be updated.
- What is Microsoft Teams
- When to use Microsoft teams
- When NOT to use Teams
- Notice the notifications
- How to reply in Teams – Common Mistake
- One person Team – how to use Teams alone!
- List of Microsoft Teams connectors
Microsoft Teams is a convenient way of working with colleagues without cluttering mailboxes. You post a conversation inside the Teams app and others can reply to it.
The common mistake is that instead of replying to your question, people start a new discussion. Here is how you prevent the mistake. Click on the Reply button.
Learn more about Microsoft Teams – Knowledge Pack.
If you are trying to use Microsoft Teams, you will face this practical problem. The problem is that all your team members must notice the messages that are posted in the Teams app. Nothing is visible in the Inbox. This may lead to missed messages and delayed responses. Start noticing the notification!
Continue reading Missing messages in Teams? Follow the channels.