Tag Archives: best practices

SFB Etiquette: Do not talk when you join a meeting

Yes. Just keep quiet. Listen to what is being said. Assess when is the right point of time when you can make others aware that you are a part of the meeting. At the most opportune moment, interject and introduce yourself and participate in the discussion. Simple SFB Etiquette. Follow it.

Do you know what happens usually? People join at different points of time in an online Skype for Business meeting. The person joining has no clue about what is being discussed before the point of joining. Unfortunately, most people in the world think that the entire audience is waiting for them to announce their grand presence. Which is rarely the case!

Join as usual. Listen for some time. Get the hang of what is being discussed. Most people who are already in the SFB meeting will notice that you are added to the participant list. Even if they don’t, just give yourself some time to understand the context. If you are lucky, some stupid people who have already joined will talk some secret or gossip thinking that you are not around… enjoy the moment. Finally, when the time is right, you talk and introduce yourself. That’s it. Try it and let me know if it works. If you are the host of SFB meetings frequently, it may be a good idea to educate your participants about it…. by adding one extra line in the invitation itself:

“When you join, your microphone is automatically muted. Even if it is not, mute it. Listen to what is being said and then introduce your presence at the right point of time.”

Office 365 Storage Guide

Many customers have deployed Office 365. However, the usage of all components is not optimal. That is why I wrote this short and simple Office 365 Storage Guide. Tweak it as per your specific needs but the base concept is same. No documents should be stored on local My Documents. Storing a document on a particular device makes it unavailable to even the person who created it. That is why, it should go on a cloud storage.  In addition, files stored on the cloud are easier to share with others.

Office 365 Storage Guide poster

Continue reading Office 365 Storage Guide

Word Best Practices Video

Another video in the word best practices series. For Microsoft Channel 9. Have a look. This video shows what EVERYONE should know about Word. So please share it with everyone you work with as well as your loved ones. This is the best gift you can give a child: Knowledge!

Word Best Practices Video

Word Best Practices

View at http://bit.ly/nitinch9word, 35 minutes. View in FULL SCREEN mode at high resolution for maximum learning. Includes links to detailed articles and sample files.

Uncommon Common Sense: Summary should appear BEFORE the data

See any report – data comes first and then the grand total (or other summary calculations). What does the viewer of the report want to look at first? The Grand Total. Should that not be shown in the beginning? Obviously yes.
Resist that urge of putting summary after the data. Put it in the beginning.

Data should be tabular – headings followed by data. Convert it to an Excel table first. Select data – Insert – Table. Now you see Table Tools – Design menu on top. In that give the data a name (default name will be Table1, Table2, etc.). Let us say the name is mydata. Put a few blank rows BEFORE the data and add a formula on top to see the summary. That’s it!

image for Summary