Keyboard shortcuts for Word
Before you use these shortcuts, please read this article: How to Create Keyboard Shortcuts
Here are some shortcuts which I have found useful. DO NOT try to memorize the shortcuts. Only if you use the functionality frequently you need to find or create and remember the shortcut.
Download a one page Word file
|Triple click anywhere in a paragraph to select the entire paragraph.
|Shift Alt Up / Down arrow
|Press Shift Alt Up / Down arrow to move entire paragraphs up or down. Also works with multiple selected paragraphs and PowerPoint bullets.
|Select Entire Document
|Copy a picture of entire screen to the Clipboard. Ctrl V to paste it.
Use Alt PrtScr to copy only the active window image.
|Ctrl Alt 1 / 2 / 3
|Apply style Heading 1, 2 or 3
|Selects the current Sentence.
|Pressing CTRL key while moving the mouse wheel zooms in / out. Works in Word, Excel, PowerPoint, Visio, Internet Explorer and many other products.
|Ctrl Z = Undo last action
Ctrl Y = Redo last action
Supports 100 levels of undo / redo by default.
> or <
|Increase or decrease font size of the selected text.
|Ctrl Alt V
|Paste Special. Provides many options to paste copied content in different formats.
Ctrl V does default paste.
|Ctrl Shift V
|Paste only formatting from the source (Press Ctrl Shift C to copy).
Equivalent to the toolbar button called Format Painter
|If pressed after Finding some text, finds next or previous occurances of the found item being searched for.
|Ctrl Shift N
|Apply Normal Style.
Useful when you want to remove all unwanted formatting and revert the text to regular body text quickly.
|Ctrl Alt I
|Switch to Print Preview
|Ctrl Alt M
|Insert a comment for the selected text or current position in text.
|Ctrl Backspace / Ctrl Del
one word to the
left (Ctrl Backspace) or