How do you know if your method of getting work done using Office is efficient or inefficient?
Here is a simple but powerful test you can use to find out.
Estimated reading time 4 min.
This is a beginning of a new series.
All of us have been using Office for many years. We have found most methods of getting work done using trial and error.
How do you cross check your own work and find out if it is inefficient?
If you knew two or more methods of getting the work done, you would be able to compare and check which method is better.
But in most cases we know only ONE method.
So there does not seem to be a way of finding out if that method is inefficient.
Fortunately, there are many ways to do so.Here is the first one.
Observe the EXACT steps you are using
Most of us or so used to working on Office for so many years that we don’t notice exactly how we are working. In medical language it is called working at “spinal cord level”!
Now put some conscious effort to observe exactly how you are working. Notice keystrokes, shortcuts, menu clicks, mouse movement – all the small things.
Now ask yourself – which part of your body you are using during the activity?
Sounds like a funny question. But it is not.
You will be surprised to notice that many activities require lot of keyboard and mouse activity, often repeatedly and during that time.
Check if you are only using hands or you are also actively using your brain.
If hands are being used excessively and the brain is largely idle – what does it indicate?
It simply means that your method is inefficient.
Here is a simple video to illustrate the concept. It shows what happens if you use hands excessively vs. using Brain to the fullest extent!