Useful keyboard shortcuts in Word

useful keyboard shortcuts in Word by Dr. Nitin Paranjape


Keyboard shortcuts for Word

Before you use these shortcuts, please read this article: How to Create Keyboard Shortcuts

Here are some shortcuts which I have found useful. DO NOT try to memorize the shortcuts. Only if you use the functionality frequently you need to find or create and remember the shortcut.


Download a one page Word file


Triple Click Triple click anywhere in a paragraph to select the entire paragraph.
Shift Alt Up / Down arrow Press Shift Alt Up / Down arrow to move entire paragraphs up or down. Also works with multiple selected paragraphs and PowerPoint bullets.
Ctrl A Select Entire Document
PrintScreen

(PrtScr)

Copy a picture of entire screen to the Clipboard. Ctrl V to paste it.

Use Alt PrtScr to copy only the active window image.

Ctrl Alt 1 / 2 / 3 Apply style Heading 1, 2 or 3
Ctrl Click Selects the current Sentence.
Ctrl Scroll

(Wheel)

Pressing CTRL key while moving the mouse wheel zooms in / out. Works in Word, Excel, PowerPoint, Visio, Internet Explorer and many other products.
Ctrl U

Ctrl Y

Ctrl Z = Undo last action

Ctrl Y = Redo last action

Supports 100 levels of undo / redo by default.

Ctrl Shift

> or <

Increase or decrease font size of the selected text.
Ctrl Alt V Paste Special. Provides many options to paste copied content in different formats.

Ctrl V does default paste.

Ctrl Shift V Paste only formatting from the source (Press Ctrl Shift C to copy).

Equivalent to the toolbar button called Format Painter

CTRL PgDn

Or PgUp

If pressed after Finding some text, finds next or previous occurances of the found item being searched for.
Ctrl Shift N Apply Normal Style.

Useful when you want to remove all unwanted formatting and revert the text to regular body text quickly.

Ctrl Alt I Switch to Print Preview
Ctrl Alt M Insert a comment for the selected text or current position in text.
Ctrl Backspace / Ctrl Del Delete
one word to the
left (Ctrl Backspace) or
right(Ctrl Del)

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