Keyboard shortcuts for Word
Before you use these shortcuts, please read this article: How to Create Keyboard Shortcuts
Here are some shortcuts which I have found useful. DO NOT try to memorize the shortcuts. Only if you use the functionality frequently you need to find or create and remember the shortcut.
Download a one page Word file
| Triple Click | Triple click anywhere in a paragraph to select the entire paragraph. |
| Shift Alt Up / Down arrow | Press Shift Alt Up / Down arrow to move entire paragraphs up or down. Also works with multiple selected paragraphs and PowerPoint bullets. |
| Ctrl A | Select Entire Document |
| PrintScreen
(PrtScr) |
Copy a picture of entire screen to the Clipboard. Ctrl V to paste it.
Use Alt PrtScr to copy only the active window image. |
| Ctrl Alt 1 / 2 / 3 | Apply style Heading 1, 2 or 3 |
| Ctrl Click | Selects the current Sentence. |
| Ctrl Scroll
(Wheel) |
Pressing CTRL key while moving the mouse wheel zooms in / out. Works in Word, Excel, PowerPoint, Visio, Internet Explorer and many other products. |
| Ctrl U
Ctrl Y |
Ctrl Z = Undo last action
Ctrl Y = Redo last action Supports 100 levels of undo / redo by default. |
| Ctrl Shift
> or < |
Increase or decrease font size of the selected text. |
| Ctrl Alt V | Paste Special. Provides many options to paste copied content in different formats.
Ctrl V does default paste. |
| Ctrl Shift V | Paste only formatting from the source (Press Ctrl Shift C to copy).
Equivalent to the toolbar button called Format Painter |
| CTRL PgDn
Or PgUp |
If pressed after Finding some text, finds next or previous occurances of the found item being searched for. |
| Ctrl Shift N | Apply Normal Style.
Useful when you want to remove all unwanted formatting and revert the text to regular body text quickly. |
| Ctrl Alt I | Switch to Print Preview |
| Ctrl Alt M | Insert a comment for the selected text or current position in text. |
| Ctrl Backspace / Ctrl Del | Delete one word to the left (Ctrl Backspace) or right(Ctrl Del) |
