How to read only the highlighted portions in a document

Many of us highlight important portions of documents while reading in Word. The question is, next time you refer to the document, how to read the highlighted portions only?  Most people have not even attempted to find the answer to this question. They just scroll and scroll … defeating the purpose of highlighting!

The solution is simple. Press CTRL G and click the Find tab. Click More – open the Formatting dropdown. Choose Highlight.

Now the Find textbox shows that highlighted text will be searched. Click on Find. Now press Escape button to close the find dialog. Read the highlighted area. Now to find the next area just press CTRL PgDn button. Is this not easy and elegant?

Now, let us go one step further. What if you want to send only the highlighted content to someone? This is like selecting all the highlighted portions in one go. That is also easy. Instead of choosing the Find button, click the Find In – Main Document option. Now close the Find dialog. All the highlighted portions are now selected. Press CTRL C to copy and then paste it into another document. That’s it.

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