Office 2016 has enhanced the integration with cloud. Inserting attachments into a mail requires you to select the file to be inserted. Often this file is something you have been working on very recently (as in, few minutes back). But often we forget the path and struggle to locate the file. Now that problem is solved. Find out how…
Read this article as well: Outlook 2016: Insert Attachments – Recent Files
As mentioned in the article above, the solution is so simple, you will wonder why it was not added decades back!
The Insert Attachment dropdown now shows a list of recent files. Simple and Useful. Job done. But there is more – which you may miss.
The recent file list is not limited to LOCAL files on that PC or device. It shows recent files you have touched across your CLOUD sources like OneDrive (Personal or Business) or SharePoint Sites. These files are usually linked to your Office 365 or Microsoft login ID. Therefore, it remembers these files across devices.
You worked on a file while you were in a meeting. Now you want to send a mail from your home. The file is on OneDrive. So it will appear in the Recent file list on your home PC as well – provided the login is same.
The cloud files are shown with a small cloud icon. Along with the recent cloud files, the local recent files for that particular device are also shown.
In addition, the options below provide quick access to web locations as well as local device files.
Even better on Outlook Web Access
The Insert Attachment dialog on OWA is more sophisticated… integrating into Office 365 in a more entrenched manner.
Shared with me is very useful because nowadays, many users are sending links to OneDrive files rather than sending the file itself.
Group Files are also a very nice addition. We need to understand what “Groups” mean. Office 365 allows you to create a group and add colleagues to it. Now you can work with files in that group. Groups are visible in Outlook Web Access (and Outlook 2016).
We will cover groups in a separate article in near future.