(Reading time 3 min ) This article provides concise instructions on where to store files when you have Office 365 E3 or above in your organization. There are multiple places and apps within Office 365 where files can be stored. But there is no clarity about which file goes where. Here is a simple guide for everyone.
Continue reading Store files in Office 365 – Best Practices
We need complex presentations quite often, e.g. Periodic reviews, new projects, planning, and so on. Such complex presentations usually need inputs from multiple persons. Each one sends a small piece of presentation to some central coordinator – not just once, but repeatedly. The central person struggles with copy pasting stuff, fights with formatting and layout conflicts and has a miserable life in general!
The solution is simple. Store the base presentation on OneDrive, SharePoint or Teams. Share it with all the contributors and let them edit it. Try it out now!
Editing complex presentations together: Benefits
- Multiple persons can work on the presentation simultaneously, without confusing each other.
- Enormous time saving
- There are no copies (CCs) to deal with. The presentation is always a single file.
- Past versions are stored automatically so that you can refer to an earlier edit.
- You can see if others are editing simultaneously. You can go and look at the slide they are working on.
- If required, you can clarify doubts or suggest changes to each other using chat (Skype FB )
- If there is a conflict, the owner can resolve it. Conflict occurs when two users change the same item in two different ways.
It is simple, useful and revolutionary. Practice this with your colleagues couple of times and then you will have the confidence and the motivation to use it in real life.
Here is a fast paced, 8 minute video which will revolutionize Pivot Report Sharing. Using OneDrive or SharePoint, control the visibility and provide full interactivity. Reports render instantly even with large files and low bandwidth.
Pivot Report Sharing articles
New, Improved way of delivering Excel reports: Part 1
New, Improved way of delivering Excel reports: Part 2
New, Improved way of publishing Excel reports: Part 3
Attachments is the most popular and misused Outlook feature. If you are DELIVERING a file – use attachments. If you are Sharing a file – it is best to share the file. Sending CCs is the most important reason why “Teamwork” is inefficient. Here is a practical guide about how you should use Outlook Attachments with Office 365.
Continue reading Outlook Attachments Usage Guide
Here is a quick introduction OneDrive for Business. In this 5-minute video, you will learn:
- What’s wrong with My Documents.
- Why store documents on OneDrive
- How does OneDrive work without Internet Connection
- Benefits of storing files on OneDrive
- Sharing on OneDrive
- Sharing from Office
- Outlook tip: Send links instead of email attachments
- Edit together on same document
- Versioning on OneDrive
- OneDrive file type supports
- How to use Onedrive for the first time
Interested in more details? Read these articles.
This article is a companion to the earlier article about OneDrive (personal storage).
This article explains how sharing links are created in OneDrive for Business.
Estimated reading time 10 min
Continue reading Sharing document links using OneDrive for Business
Here is how you can create short links for download after storing content on OneDrive.
Estimated reading time 4 min
Continue reading How to create short links for download on OneDrive
ODB allows you to keep your documents securely on internet.
You share the document only if required.
Alerts inform you when someone else changes a shared document.
Estimated reading time 8 min
Continue reading OneDrive for Business – how to know what others are doing to your documents?
ODB is like My Documents on the internet. You store your files there and share it with people. But how will you know as to who can edit what?
Estimated reading time 10 min
Continue reading How to create an OneDrive for Business (ODB) audit trail
This is a concise guide to using OneDrive for Business (ODB). Using it on browser and synching it is easy. What is NOT easy is to actually use it. It often so happens that we install it and never use it.
Here are the best practices for using it in such a way that it provides benefits without becoming a hindrance.
Continue reading 4 methods of using OneDrive for Business effectively