Tag Archives: Skype for Business

Productivity Session at CIO meet: Video

I recently spoke at the CIO Powerlist 2017 event which was attended by 100+ CIOs from India.  Watch my session video – 27 min.

Topics covered

  1. Office 365 Secure Score
  2. File storage best practices
  3. Skype FB best practices
  4. Better teamwork using Office 365 Groups
  5. Chat based collaboration using Office 365 Teams
  6. Team Task management using Planner
  7. When NOT to send a mail (because there is a better option available)
  8. Amazing data cleanup using Power Query
  9. Excel Forecasting – new feature
  10. Automated animation using Morph in PowerPoint
  11. Summary Zoom in PowerPoint

SFB mobile always on

We want Skype for Business (SFB) to work exactly like WhatsApp, Snapchat, etc. It should be available all the time and notify when someone wants to chat with me. The chats should continue. SFB on mobile keeps logging of periodically. Which makes it painful to wait every time you want to resume chat. The solution to keep SFB mobile always on is simple.

SFB Mobile always on : Change setting

Go to Settings and choose Keep running in background. That’s it.

SFB settings page   SFB mobile always on setting

Monitor this for a few days and check its impact on battery life. This is not necessarily a set and forget type of option. You may want it ON when you have good battery power and you are expecting lots of chats / meetings to happen.

If you have unreliable connection, low battery power, and are not expecting a busy day, turn off the setting.

While we are at it, here are some additional options you should think about.

Continue reading SFB mobile always on

Differentiate yourself in SFB meeting

In a meeting with large number of participants, there are few speakers. Questions and comments by the audience are typically typed in the chat window. Speakers take a pause periodically to view the chat and look for questions worth answering. There will be lot of people posting stuff.  The question is, how do you Differentiate yourself in SFB meeting chat?Often good questions or comments are missed by the presenters due to time pressure.

Differentiate yourself in SFB meeting chat

Solution is simple. Right click in the chat textbox and choose Font… Choose Purple color and increase the font size to 12 (default is 10). Why purple, because blue is usually reserved for hyperlinks. Red is not a good choice. Any other color which stands out is fine. I have found purple to be the best on light blue background which is default shading.

Differentiate yourself in SFB meeting - change font

Now your comments will be more prominent – visually.
Do not make the font size too big, otherwise it will appear very rude.

A simple but effective way to Differentiate yourself in a SFB meeting!

Differentiate yourself in SFB meeting - 12 font size and purple color

You can also use emoticons if relevant. But a person scanning the chat text will not take emoticons seriously – because many people use emoticons just because they like using them.

You can also use the exclamation mark to attract attention.

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Now your text is shown with the High Priority icon. No need to change font color or size. This is a one-time toggle. For next use, you have to click the icon again before sending text. DO NOT overuse it. If you do, people will ignore all exclamations!

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Try it out and let me know if it works. Of course, these are not the only ways of standing out in a crowded chat. I have thought of and used these techniques. I am sure you also have your own ideas. I would love to learn from you. Please post your methods in the comments section.

More Skype for Business stuff

  • SFB Mute Mic :Meeting Etiquette
  • SFB audio joke – “Can you hear me?”
  • SFB Mute Mic :Meeting Etiquette
  • SFB Etiquette: Do not talk when you join a meeting

 

Stop long mail trails using Skype for Business

Mail trails tend to grow longer and longer. SFB can help you Stop long mail trails. In fact it provides three different ways to achieve this. Unfortunately, hardly anybody noticed these features due to wrong naming of buttons. Read on to find out how. Reading time 5 minutes.

Stop long mail trails using Skype for Business using these options in Outlook

Continue reading Stop long mail trails using Skype for Business

SFB audio joke – “Can you hear me?”

SFB audio problems are common. In any meeting, irrespective of the technology or tool, we always spend time asking people “Can you hear me?”.  Most of us do not realize how hilarious and funny this question is!
Those who cannot hear you can’t hear your question as well! Devil

Here is how you can handle the SFB audio problem in a smart and speedy manner.

SFB audio joke poster

Continue reading SFB audio joke – “Can you hear me?”