Tag Archives: Mail Management

Outlook Conversational View

If you have the latest version of Office Pro Plus, a great new feature is now available. It is called Outlook Conversational View – (not to be confused with “Show as Conversation” setting). Check the View tab in Outlook. Conversational view is useful for managing long mail trails.

Outlook Conversational View

When you click on this button, the menu options reduce and the Reading Pane is automatically activated. Don’t worry. If you do not like it, just click on Classic button.

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Stop long mail trails using Skype for Business

Mail trails tend to grow longer and longer. SFB can help you Stop long mail trails. In fact it provides three different ways to achieve this. Unfortunately, hardly anybody noticed these features due to wrong naming of buttons. Read on to find out how. Reading time 5 minutes.

Stop long mail trails using Skype for Business using these options in Outlook

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Office 365 Worst Practices – Part 9 – Emotional attachment to Attachments!

This article is a part of worst practices series for Office 365. Excessive misuse of email attachments for sharing files remains to be the hardest issue to resolve. Read on to find out the problem and the solution approaches available to you.

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Ultimate Outlook client: TouchDown

I have been using this for many years. I resisted writing about it for so long. But now, it is time to explain the reality. If you want full functionality of Outlook (rather Exchange Mailbox) on your Android or iPhone, use TouchDown. It is comprehensive, resilient and versatile. It implements Exchange capabilities to the fullest possible extent. Here is a quick list of what it has to offer.

Outlook Touchdown

  1. All types of folders are supported. Including Tasks.
  2. Supports color categories
  3. Allows you to convert a mail to task
  4. Shows full conversation view
  5. Fully customizable feature set
  6. Mobile forms support
  7. Implements full Outlook mobility policy
  8. Supports 80% of desktop Outlook features (often easier)

If you have not tried it, try it NOW. In the App Store or Google Play, there will be two versions visible: TouchDown and TouchDown HD. Most of us should use the HD version, which is designed for Android (Honeycomb/ICS/JellyBean Tablets and Smartphones). Another version is available for older Android Phones.

The user interface may look dated. Nowadays, user interface “coolness” seems to be more important than functional benefits. In spite of that, you will appreciate the sheer flexibility and customizability of this product.

For technical folks, this is the best implementation of Exchange Web Services. I am saddened by the fact that Microsoft’s own clients for Outlook offer a very small subset of functionality of what TouchDown offers (in spite of many acquisitions).

Here is a screenshot of the advanced configuration options – just to give you a feel of the richness of this product.

Touchdown advanced settings

It offers a free trial for 30 days, after which you pay approx. 20  USD per year.
In my opinion, it is absolute value for money. The only other app which has such high ROI, in my opinion, is LastPass (which is 11 USD per year) – in terms of sheer value add.

Disclaimer: I have no commercial contract with TouchDown or Synamtech. I do not benefit in any way due to sales of this product.

New outlook towards Outlook

New Outlook towards outlook

Things have changed. We have to look at Outlook differently. Otherwise we will continue to misuse it. Spend just five minutes to understand the new role of Outlook:

  • Use Clutter to clear out less relevant mails
  • Identify important mails
  • Avoid excessive mail attachments by using links
  • Manage your work better with Task Folder
  • Use Skype for Business and Skype FB for faster, more secured teamwork
  • Use Yammer to faciliate discussion, ideas and progress
  • Recap: Which one to use when

 

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