Tag Archives: Icons

Adding Multiple Icons in Office

There are hundreds of icons in Office. Many new ones were added recently (May 2019). Adding icons is easy – Insert – Icons – search for an icon or see it and choose it. Multiple icons can be added. It is easy enough. Why do I need to write how to add icons?

Because there is a very nice feature available which makes adding multiple icons really easy – but it is not obvious. Why is it not obvious? Because we usually don’t think of our convenience. We are used to inefficiency!

Adding multiple Icons in Office

Suppose I want to add three icons – one for laptop, one for idea and one for mobile. What will you do? One of the two things…

  1. Add one icon at a time by going to the Insert Icon three times.
    This is obviously inefficient.
  2. Go to Insert Icon – when you find the mobile icon by scrolling, you see the Laptop icon next to it – so you add two of them together. But for the Idea icon, you have to do more scrolling or go to the dialog once more. Again – inefficient.

Add multiple unrelated icons in one stroke

Go to the Insert – Icons dialog. Use the search text box to find what you want. Select the icon. DO NOT insert it yet. Search for another one, find it, select it. Repeat it till all icons are found. Even if the search results do not show it, your selections are remembered.

The Insert button shows how many it has remembered in brackets. So, don’t worry about inserting icons. Just find the set of icons you want and then insert all of them once and for all.

We usually don’t notice this level of sophistication and end up going to the dialog repeatedly to add multiple Icons.

Here is the video of how to insert multiple Icons in Office

Icons in Office - how to insert GIF animation

Now that you know, use it to your advantage. Cheers!

Rainbow

PowerPoint icons to shapes

PowerPoint provides 500+ icons in SVG format. I recently published a blog which has a downloadable version of all icons in a PPTX file. Scalable vector graphic format icons cannot be edited inside PowerPoint. You cannot treat them like any other PowerPoint shape. But now, we can convert icons into shapes. Once converted to shapes all the PowerPoint shape features available. You can also use the Merge Shapes option to combine or subtract shapes. Here is how you do it:

insert a new shape,  resize it as required , right click on it  and choose Convert To Shapes. 

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Read the dialogue which appears and click  Ok.

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The icon may get converted to one or more shapes. If it has more than one shape, it will be in a grouped state. So it is a good idea to right click on it and try Ungroup. If Ungroup option is inactive, there is only one shape.

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Here we have three shapes. Now the shapes can be used like any other PowerPoint shape.

What to do with the shapes?

Once Icons are converted to shapes, there are few things which can really add value. Color and animation. I will write separate blog for this but here is an example.

The icon above is from the Analytics category. It is a speedometer icon which is often used in performance management. Management dashboards showing KPIs often use this type of speedometer graphic. Here is how we can enhance the speedometer icon after it is converted to shapes.

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With Animation, the needle can be made to move to show the current state of performance.

More stuff on icons coming soon…