Teams is a very powerful tool. But there are many common mistakes I have observed across customers. Here is a list of 50 mistakes – or – worst practices. Make sure you are not committing these Teams mistakes.
This is just a list. I will expand on some of these mistakes as separate articles or videos. If you do not understand a particular topic or have a different opinion, please post it as comments.
Continue reading Common Teams Mistakes / Teams Worst Practices
Stop sending attachments – unless it is mandatory. When you Share OneDrive Links you get many benefits. Assumption – you want to share the link to specific people. If the link is forwarded to other people, it should not work. Two ways of sharing . Outlook and from everywhere else. Reading time 5 min.
Continue reading How to Share OneDrive links
As Teams becomes popular, a new issue crops up. You are suddenly a part of too many Teams. Not to worry. Here is how you handle them effectively. (Reading time 7 min).
Continue reading How to handle too many Teams
For decades, Macro viruses are a serious problem. Does it mean that Windows, Office and VBA – all Microsoft products – are insecure?
Absolutely not. Microsoft gave you the ability to stop Macro viruses
– instantly – ever since Office existed (25 years+).
This is a technical article – for Security and IT professionals.
Reading time (7 min)
Continue reading Stop Macro viruses instantly
Mini-blog. Just learnt (the hard way) that Morph does not work on SVG images… which basically means Icons available in Office – among other things.
Simple. Just convert Icons (any SVG) to Shapes. Now Morph will work as expected. That’s it.
You don’t even need to ungroup the shapes.
Morph works fine on shape groups – provided you retain the groups in both slides.
Microsoft 365 is consists of many products and tools. It combines productivity tools as well as security tools. Therefore, while evaluating it we must conduct an integrated Microsoft 365 Pilot.
Here are the guidelines:
Continue reading How to conduct a real Microsoft 365 Pilot evaluation
I have noticed that most customers are reluctant to pay the 9$ license cost for Power BI. Here is how you can use Power BI free of cost. I am a strong proponent of purchasing licensed software. This articles is not meant to show you how to cheat on the licensing cost. In fact, I will show you how to get tangible value by using Power BI free version so that you can easily justify the cost of the license with a strong and compelling business justification.
The idea is simple. Use Power BI just like we use Excel. Create Power BI Reports, save PBIX files on OneDrive / Teams. Share the reports with each other as links or attachments – exactly the way we do with Excel files. All users must have Power BI Desktop free version. This process does not cost any money. Power BI free version offers all the features and connectors with no time limit or restrictions.
Then the next question is – if this works for free, why pay Microsoft that 9$ per user per month license for Power BI Pro? Good question. Sharing PBIX files may seem satisfy your needs – but it has many disadvantages. Read on to find out more…
Continue reading How to use Power BI free of cost
Here is a simple way to understand what Digital Transformation is all about. This entire animation was created in PowerPoint.
You can download the PPTX file from here.
It is a short, 22 seconds animation. The concept is simple. We must map technology features to improve business and / or create new opportunities. Often there is a gap between what business needs and what IT has to offer. It is not a competence problem. It is a communication gap.
Those who like PowerPoint will find many useful techniques used here. These include: Morph, creative use of gradients, use of the right transition, animation. The image on the last slide was found using Design In PowerPoint. The tag clouds (word clouds) were created using https://wordart.com
Have you tried the Teams Zoom feature? It can make your life easier. This works in the Desktop and Browser editions. Not on mobile app. Try zooming in and out and choose what suits you best.
Teams Zoom keyboard shortcut
Use Ctrl + to Zoom in and Ctrl – to Zoom out.
Why use Teams Zoom
Zooming In makes it easier to read and notice details. Find what level is comfortable for your eyes and the type of work you do. It will help you reduce eyestrain and work more effectively. Sometimes, Zooming out also helps to get the overall picture.
Continue reading Use Teams Zoom
Office 365 has lot of apps. It can be confusing to know which app to use when. Here is the solution. To solve the problem I designed the Office 365 Poster.
It is simple, action oriented poster. First column lists common activities all of us perform and second column shows the recommended app and feature to be used.
You can download the PDF file from here. Use it, Print it, Share it with colleagues and friends… just spread the word.
The PDF is protected. Only printing is allowed. Of course, you can take a screenshot as well. But editing and copying is not permitted.
Have an idea to improve the poster? Post a comment.
Note that all the latest icons have been incorporated as on 15 Nov 2019. As and when new icons are released, I will keep the poster updated.