Security Neglect: Office 365 Worst Practices

Everyone is worried about putting corporate files, data and emails on the cloud – or Office 365. This worry continues after deploying Office 365. Paradoxically, the actual efforts put into maximizing Office 365 are inadequate. Of course, Microsoft data centers follow and often create new, global security standards. However, there is Security Neglect at the individual tenant (customer) level. Most do not even know that there is a Office 365 Secure Score. Find out more. Reading time 7 min.

Security Neglect - Secure score

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SFB audio joke – “Can you hear me?”

SFB audio problems are common. In any meeting, irrespective of the technology or tool, we always spend time asking people “Can you hear me?”.  Most of us do not realize how hilarious and funny this question is!
Those who cannot hear you can’t hear your question as well! Devil

Here is how you can handle the SFB audio problem in a smart and speedy manner.

SFB audio joke poster

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OneNote Audio linking ideas

This article is for those who already use OneNote and know how to incorporate audio recordings while taking notes. As you know, OneNote Audio linking works automatically while you are capturing notes.  If you want to know what was being spoken at the point where you noted down something, just click the play button which appears next to each item on mouse hover.

OneNote Audio linking

In this article, we will use this feature to get some additional benefits.

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Repair unwanted Bold bullets

This is a common and frustrating problem. For some reason, only one bullet or numbering item becomes bold.

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Wherever you click intuitively and press Ctrl B to solve it just does not work. Beginning, ending of the line or trying to select the number itself – the stubborn bold formatting remains there Devil

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Here is the secret. Formatting about these things is stored in the paragraph marker. The marker is not usually seen. But you can see it if you enable hidden characters as shown below.

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You do not have to make it visible, just select it by double clicking at the end of the line. You can also navigate to the end of the line and choose Shift + Right Arrow. Now, you should see the mini-toolbar automatically. Bold should be selected at this stage.

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Click on the Bold button to remove the setting or press Ctrl B. That’s it. 

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Problem solved!

Pivot Report Sharing

Here is a fast paced, 8 minute video which will revolutionize Pivot Report Sharing. Using OneDrive or SharePoint, control the visibility and provide full interactivity. Reports render instantly even with large files and low bandwidth.

Pivot Report Sharing articles

New, Improved way of delivering Excel reports: Part 1
New, Improved way of delivering Excel reports: Part 2
New, Improved way of publishing Excel reports: Part 3

Drop-down Gamification

Office has so many features that there is no place to show all of them on screen. That is why, Microsoft has to use drop-downs and More… buttons. Unfortunately, most of us never even notice these buttons, leave alone clicking on them to find out what more is available. Due to this, thousands of brilliant features are never noticed. Here is the solution: Drop-down Gamification. This concept applies to More buttons and sub-menus as well. The objective is to make this self-discovery of feature gems as much fun as possible.

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SFB Mute Mic :Meeting Etiquette

Skype for Business meetings are quite common nowadays. These meetings can go on for a long time and have many participants. Everyone is not speaking at all times. Most people are on mute. But what about the person who is speaking? While speaking, suddenly, there is a noisy interruption – cough, sneeze, someone barging in and talking loudly, phone ringing, etc. Most participants are using headphones. Imagine being sneezed right into your ear. Excruciatingly disgusting.  So here is a shortcut you must remember Windows key and F4. It works even when Skype for Business is not the current application. It works irrespective of which application you are currently in – typically PowerPoint, Excel or whatever else. Practice pressing Windows + F4 several times to make it into an instant reflex action. This will prevent you from torturing the participants with unexpected loud sounds.
This video has no commentary. 14 sec.

If you mute and unmute too often, are you not worried about others hearing this muting sound? Do not worry. Other’s cannot hear the muting sound. It is just for you to hear so that you are sure that the Mute shortcut worked. Unmuting does not have a sound associated with it. Sometimes you may unmute and not realize that the mic is on. Avoid such a situation. How? If in doubt press Windows + F4 agian. If you were on mute, no sound will come. If your mic was ON, you will hear the mute sound. Now decide what you want to do

Another practical use for Windows + F4 is answering while on mute. When you ask a question to someone who is on mute, you will notice a significant delay before the answer comes. Why is that? Because the muted person may not have SFB as the active application. Alternatively, that person is viewing your presentation in full screen mode. In either case the Mic mute / unmute button is not immediately accessible. The delay in response is due to that person struggling to find the unmute button! Now, using Windows + F4 you can reply instantly.

Cheers.