Category Archives: Pivot Tables

Data Audit using Pivot tables

I wrote an article about Data Audit using Pivot long back. Now, I have converted it to a comprehensive video. Have a look:

How to perform Data Audit using Pivot

Raw data can contain many columns and thousands of rows. Checking the consistency and accuracy of data cannot be done by simply scrolling and eyeballing the data. Too time-consuming.

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What did I learn today: Pivot Table Transpose

Consider a pivot table which has many fields in row as well as column area. Now, for whatever reason, you have to transpose the pivot table. Whatever is in the rows has to go into columns and vice versa. We cannot use Paste Special Transpose with Pivots.

The only choice seems to be manually dragging and dropping fields across row and column areas. Not only is this cumbersome, but it can also lead to mistakes. Don’t worry. I just found a smarter way.

Add a Pivot Chart. Never mind which type. Choose Pie because it takes least amount of effort graphically and it happily ignores child series of data. Now click inside the chart. Choose Design tab and click Switch Rows / Column. It instantly transposes the row and column fields. Delete the chart. Job done.

Pivot table transpose  image  image

This works with Power Pivots as well. For large pivot tables, you may get the maximum series limit reached error for charts. Ignore that error and continue – because in this case, the chart is just a temporary means of achieving transpose operation.

Macro to Explode Pivot table by Filter Field Items

Refer to the previous post. We saw how Filter fields can be exploded into individual sheets and files. In this article, I am releasing a macro – which does all the hard work for you. Of course, you must use it at your own risk. The source code is also included for you to view, learn from and modify. Created by Raj Chaudhuri and myself.

PivotFilterExplode macro

Photo credit: Johnson Cameraface / Foter / CC BY-NC-SA

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Unknown Gems: Explode Pivot Table by each filter item

Suppose you have Products in Filter area and Pivot Table shows Regional Sales by Month. There are 5 products. You want five sheets for each product separately- this is called Explode Pivot Table. But not by doing this manually. Here is how you do it (Reading time 7 min)

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Are you making this dangerous mistake while comparing percentages?

This dangerous mistake while comparing percentages: I really don’t know how the world is still working. This is probably the most useful service I have done to humanity till date! It is dangerous mistake and is extremely common.
Read it NOW or view the 5 min video. Share it with everyone you love.

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