Category Archives: Pictures

Arrange multiple pictures in PowerPoint in Picture Tools

LifeLog

Yesterday, I conducted sessions for 650+ professionals at a leading automotive manufacturing company… Very smart audience, amazing grasping power.

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Here is one of the demos I used in the session…

Problem

I have multiple pictures. I want to put them into a SmartArt diagram quickly. But if I use Insert – SmartArt – Picture SmartArt, I have to insert each picture one by one.

That is repetitive. Repetition = Inefficiency Sad smile

Is there a faster, smarter way?

Solution

Of course there is. Here are the steps.

  1. Choose Insert – Pictures
  2. Select all pictures and add them
  3. As soon as the pictures are inserted, they are already selected.
  4. DO NOT unselect them.image
  5. Notice that pictures are of different sizes and randomly arranged.
  6. While all pictures are selected, click the Picture Tools tab
  7. Open the Picture Layout dropdown
  8. Notice that all types of Picture SmartArt appear herePowerPoint Picture Tools
  9. Choose the one you want
  10. The size of the diagram will be determined by the size of the picture selection
  11. Adjust the diagram size as neededimage
  12. Open the text editor and add titles if required
  13. That’s it!

Tight Wrap in Word – How to wrap text around images with irregular borders

In the last post, I had posted a quiz. We already have a winner (Nicholas) and the gift will be sent to him.

The question was the difference between SQUARE and TIGHT wrap around a picture or object in Word.

If the picture is rectangular – which most pictures are – there is no visual difference.

But if the picture has an irregular shape, TIGHT option wraps around the shape and SQUARE wraps around the rectangle.

Here is the difference…

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Things are much simpler if it is an irregular shaped clipart…

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Question: How do you create a picture with irregular borders?

Most pictures have rectangular border. If the picture has a transparency around an object, it has irregular borders. Most standard pictures, captured from cameras or downloaded from Microsoft Clipart are rectangular with NO transparency.

So how do you create transparency to retain what we want?

Here is an example.  The original picture in the above logo was like this – with a white background. (I have put a border to illustrate the boundary of the picture)

MaxOffice - Only image - white background

The white area around the actual logo is unwanted – and therefore, should be transparent. How do we do that?

  1. Click on the picture (double clicking the pictures opens the menu)
  2. Choose Picture Tools menu
  3. Choose Remove background (Office 2010 and above)
  4. Now PowerPoint attempts to guess what could be the foreground and what should be removed. It indicates the outcome as an altered image as shown below. The pink portions would be removed (make them transparent) and rest would be kept.image
  5. Readjust the inner rectangle to enclose the logo completely within it. Click on Keep Changes Button.Remove background
  6. Now it is a transparent picture. Whatever was shown in pink color has been converted to transparency.
  7. Now using the TIGHT option wraps text around the irregular shape.Tight wrap in Word

Refine the wrapping with Edit Wrap Points

Tight wrap edit wrap points

Next article

We will cover the amazing Remove Background feature of PowerPoint in detail.

Irritant: Text and Picture layout problems in Word?

New series

Our Copy Paste series is not yet over. But I am starting another one based upon feedback from readers. In this series, I will cover common  problems and solutions, starting with perhaps one of the most common irritant: Text and Picture layout problems in Word.

There are already many such sites for quick troubleshooting or Tips and Tricks. That is like spoon-feeding. This blog is not a quick fix.

Therefore, after giving the immediate solution, I will also explain the concept behind it and related features. This way, you learn something specific as well as something larger and generic. It amplifies the benefit and makes you more capable and confident.

Problem 1 – Text does not wrap around a Picture

When you insert a picture which is smaller than the width of the document it just stays there and space around it is wasted. If you type something before it, the picture moves. Very irritating! You want the text to wrap around nicely.

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Quick Fix

  1. Click on the picture.
  2. Picture Tools menu appears in the Ribbon.
  3. Click on it. Choose Wrap Text dropdown
  4. Click Square
  5. That’s it

text and picture layout options in Word

If you realize that you need to set the Square option often, click on the last option Set as Default Layout. Now onwards, when you insert a picture, the desired layout is applied  automatically.

Text and Picture Layout Knowledge

  • When a picture is added, it behaves as though it is text – because that is the default setting In Line With Text
  • It basically means that the picture is treated as text (like a large font text).. Therefore it moves around when you edit the text before it
  • There are two modes in which pictures (or other objects) can be treated by Word
  • As text or as a floating object
  • Clicking on SQUARE option makes it a floating object and also specifies how it interacts with the document text.
  • Word is smart enough to wrap the text around
  • If you move the picture, the text will readjust

Exercise

  • Try different modes and see how it behaves. You will learn the usage.

More Picture Layout Knowledge

Look at the dropdown.

First option is treat the Image as text.

Next section (from Square, Tight, Through, Top and Bottom ) controls how the text wraps around the text.

The third section (Behind or In Front) decides the object position with respect to the text. Behind text is like having a paper on which you put a sticker and then printed the text on it. In Front of text is like you printed the text and then put a sticker on top of it.

More options of course give you more sophisticated options. If you need to do precise arrangements in layouts like newsletters, professional reports, case studies, brochures – you must know every option there. You will be surprised to know how sophisticated it is.

Final option is obvious. If you have changed the settings and you like them, then set those as the default.

Win Prizes: Answer this Quiz question

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Question: What is the difference between Square and Tight and when is tight option practically useful?

Post your answers as comments to this blog.
First right answer will get the gift voucher by mail.
Please mention your email id in the reply.

You can redeem it against any Amazon.Com purchase. It never expires.

Quiz closes on 11:59 PM, 19th November 2013 Indian Standard Time.