Category Archives: Outlook

Office Politics: How to ensure your mail is noticed and acted upon?

  1. How to ensure your mail is noticed and read in the first place and
  2. It is read fully and acted upon in a timely manner

This is not an article about email marketing.
Here, the assumption is that the recipient already knows you and your mails will land in the inbox rather than junk mail Smile

How to ensure your mail is noticed and acted upon

Continue reading Office Politics: How to ensure your mail is noticed and acted upon?

A new outlook towards Outlook!

Life Log

Wrote this article at Matheran, a beautiful hill station near Mumbai. Everything there was so picturesque that I thought of writing a blog only with visuals -with minimal text. Then I remembered a great feature in Word called Stylistic sets – which allows you to create the artistic text shown below. Read this article to find out how.

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Here is a summary of what we learnt in these articles about Outlook management.

  1. The Outlook paradox: Are you helping others at the cost of your own work?
  2. Tasks folder is your best friend!
  3. Stop New Mail popup interruptions
  4. Never delegate work using email: Use Outlook Tasks
  5. How to identify important mails automatically?
  6. How NOT to handle Inbox
  7. DO NOT flag mails for follow up. There is a better way…
  8. Arrange meetings with yourself = Time Management
  9. How to identify important mails automatically?

 

new outlook

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How to identify important mails automatically?

Please read the previous article, How NOT to handle Inbox, before reading this article.

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Create a rule – Check if the mail is Sent Only To Me

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Apply color category

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Choose any color and rename it as “High Priority”

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Click Next.
We don’t have any exceptions right now.
Click Next again…

In the final step… Run the rule on existing mails as well

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How to important mails?

 


In the next article, we will summarize the Task, Time and Mail management best practices.