Simple but useful stuff. Now, Outlook supports Three Time Zones in the Calendar. To set the time zones, right click on the time display in Calendar and choose Change Time Zone… or go to File – Options – Calendar – Time Zones. If you work with customers or your own teams globally, this can be a very useful feature.
This is a very convenient feature available in Outlook. You may be using it even without knowing about it. Outlook can analyze your incoming emails and create calendar entries (events) based upon them. Four categories are understood as of now, flight bookings, hotel reservations, car bookings and package delivery.
This is based upon machine learning algorithms – no human is looking at your emails. Once a mail is detected as an event, a calendar entry is created automatically. Here is an example of a travel booking.
This mail was automatically processed by Outlook and the following calendar event was created:
In addition, it created a reminder 3 hours before the departure time. That’s nice but there is more. Exactly 24 hours before the flight departure, I received an email reminder for checking-in. This reminder did not originate in my calendar. It came from a generic reminder service.
Customize automatic processing
To change these settings, go to Outlook web access – Options (the gears wheel) – Automatic processing. Notice that the Package Delivery option is not selected by default.
Although it sounds fairly simple, the internal working of this feature is quite complex. Why? Because there are thousands of different formats for hotel and flight booking mails. It has to understand the relevant fields and create the calendar events. This is where machine learning is helping us – behind the scenes.
Clutter = genuine mails which are less important to you.
Immediate response not needed.
Outlook finds it automatically. How? Read this (7 min)
If you have the latest version of Office Pro Plus, a great new feature is now available. It is called Outlook Conversational View – (not to be confused with “Show as Conversation” setting). Check the View tab in Outlook. Conversational view is useful for managing long mail trails.
When you click on this button, the menu options reduce and the Reading Pane is automatically activated. Don’t worry. If you do not like it, just click on Classic button.
Outlook now has a new feature to compress ALL attached images in one go. Use Insert – Attachments option to add images. BEFORE sending the mail, open the File menu. You will see the new option. Choose the Resize large images when I send this mail option. Now all images will be compressed by reducing their size to 1024X768 or smaller. Aspect ratio will not be disturbed.
DO NOT use this option if you want to retain original resolution. If the mail bounces because the other person(s) cannot receive such large emails, put the files on some cloud storage (OneDrive, Google Drive, Dropbox, etc.) and send a link.
This feature was released in May 2017. Depending upon the configuration decided by your Office 365 Administrator, you may receive this feature much later. You will get it instantly if you are on the Office Insider – Fast branch.