Category Archives: OneDrive

Change filename while the file is open

Hope you have noticed this handy feature. If your Office files are stored on OneDrive, Teams or SharePoint, you can change the file name WHILE you are editing the file.

It is so simple, but extremely useful. From the title bar, open the dropdown next to the file name. The filename textbox is editable. Change the name and press ENTER. That’s it.

Change file name dialog

What else can you do here?

  1. See Version History
  2. Open the file on web location (OneDrive, SharePoint or Teams)
  3. Share a file (this can be done more easily using the Share button in the ribbon)

Rename not possible with older file formats

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This is an XLS file. It opens in Compatibility Mode. Live Rename is not possible.

Difference between save to This PC and Browse

While saving files we see these two options: This PC and Browse. What is the difference?

If it is a local file, Save or Save As – there is no difference. It opens the standard file save dialog showing local PC files.

If this is a OneDrive, SharePoint or Teams file, there is a difference. For saving these files for the first time, we choose OneDrive or Sites (Teams). Therefore, the Browse and This PC does not come into picture.

However, when you are saving a copy of such files, there is a difference. Note that for online files, there is NO Save As option, it is a Save a Copy option.

If you choose This PC, it will still show the standard File Save dialog showing the default folder (typically Documents).

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But if you choose Browse, it browses the current file save location – which is OneDrive or Teams or SharePoint.

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Creating complex presentations together

We need complex presentations quite often, e.g. Periodic reviews, new projects, planning, and so on. Such complex presentations usually need inputs from multiple persons. Each one sends a small piece of presentation to some central coordinator – not just once, but repeatedly. The central person struggles with copy pasting stuff, fights with formatting and layout conflicts and has a miserable life in general!

complex presentations - editing together

The solution is simple. Store the base presentation on OneDrive, SharePoint or Teams. Share it with all the contributors and let them edit it. Try it out now!

Editing complex presentations together: Benefits

  1. Multiple persons can work on the presentation simultaneously, without confusing each other.
  2. Enormous time saving
  3. There are no copies (CCs) to deal with. The presentation is always a single file.
  4. Past versions are stored automatically so that you can refer to an earlier edit.
  5. You can see if others are editing simultaneously. You can go and look at the slide they are working on.
  6. If required, you can clarify doubts or suggest changes to each other using chat (Skype FB )
  7. If there is a conflict, the owner can resolve it. Conflict occurs when two users change the same item in two different ways.

It is simple, useful and revolutionary. Practice this with your colleagues couple of times and then you will have the confidence and the motivation to use it in real life.

Light bulb

OneDrive Sync Solution

Everyone who knows about OneDrive wants to use it. But the Sync feature has lot of issues. What is the OneDrive Sync Solution? I agree that you really don’t care. It should update automatically. Unfortunately it is not that simple. You have to put extra effort into it. And trust me, it is worth the effort. Here is how you find out if you have the latest version of OneDrive sync tool on your laptop and how to upgrade it, if required.

OneDrive Sync - check

Continue reading OneDrive Sync Solution

OneDrive is the new My Documents

Here is a quick introduction OneDrive for Business. In this 5-minute video, you will learn:

  • What’s wrong with My Documents.
  • Why store documents on OneDrive 
  • How does OneDrive work without Internet Connection
  • Benefits of storing files on OneDrive 
  • Sharing on OneDrive 
  • Sharing from Office 
  • Outlook tip: Send links instead of email attachments 
  • Edit on a browser 
  • Edit together on same document 
  • Versioning on OneDrive 
  • OneDrive file type supports 
  • How to use Onedrive for the first time 

Interested in more details? Read these articles.

Office 365 Worst Practices – Part 5 – “We have not deployed OneDrive yet!”

One of the most important components of Office 365 is OneDrive. Unfortunately, most customers do not understand and promote all the benefits of OneDrive to all the end users. Due to this, the product is underutilized as well as misused. In this article, I discuss this problem in detail and provide a simple and practical approach.

OneDrive for Business

Photo credit: blavandmaster / Foter / CC BY-NC-SA

Continue reading Office 365 Worst Practices – Part 5 – “We have not deployed OneDrive yet!”