We need complex presentations quite often, e.g. Periodic reviews, new projects, planning, and so on. Such complex presentations usually need inputs from multiple persons. Each one sends a small piece of presentation to some central coordinator – not just once, but repeatedly. The central person struggles with copy pasting stuff, fights with formatting and layout conflicts and has a miserable life in general!
The solution is simple. Store the base presentation on OneDrive, SharePoint or Teams. Share it with all the contributors and let them edit it. Try it out now!
Editing complex presentations together: Benefits
- Multiple persons can work on the presentation simultaneously, without confusing each other.
- Enormous time saving
- There are no copies (CCs) to deal with. The presentation is always a single file.
- Past versions are stored automatically so that you can refer to an earlier edit.
- You can see if others are editing simultaneously. You can go and look at the slide they are working on.
- If required, you can clarify doubts or suggest changes to each other using chat (Skype FB )
- If there is a conflict, the owner can resolve it. Conflict occurs when two users change the same item in two different ways.
It is simple, useful and revolutionary. Practice this with your colleagues couple of times and then you will have the confidence and the motivation to use it in real life.
Everyone who knows about OneDrive wants to use it. But the Sync feature has lot of issues. What is the OneDrive Sync Solution? I agree that you really don’t care. It should update automatically. Unfortunately it is not that simple. You have to put extra effort into it. And trust me, it is worth the effort. Here is how you find out if you have the latest version of OneDrive sync tool on your laptop and how to upgrade it, if required.
Continue reading OneDrive Sync Solution
OneDrive has a sync (like all other cloud providers). Sync creates a local copy on your PC, Laptop or Mobile phone for selected files or folders. The local copy can be edited while offline. But what about folders shared with me by others? Here is how you can sync shared OneDrive folders.
Continue reading How to sync shared OneDrive folders
Here is a quick introduction OneDrive for Business. In this 5-minute video, you will learn:
- What’s wrong with My Documents.
- Why store documents on OneDrive
- How does OneDrive work without Internet Connection
- Benefits of storing files on OneDrive
- Sharing on OneDrive
- Sharing from Office
- Outlook tip: Send links instead of email attachments
- Edit together on same document
- Versioning on OneDrive
- OneDrive file type supports
- How to use Onedrive for the first time
Interested in more details? Read these articles.
Here is a collection of all articles related to OneDrive. This page will be updated whenever I write more articles on this topic – OneDrive for Business.
Continue reading Knowledge Pack: OneDrive for Business
One of the most important components of Office 365 is OneDrive. Unfortunately, most customers do not understand and promote all the benefits of OneDrive to all the end users. Due to this, the product is underutilized as well as misused. In this article, I discuss this problem in detail and provide a simple and practical approach.
Continue reading Office 365 Worst Practices – Part 5 – “We have not deployed OneDrive yet!”
Yes. You read it correctly. If you have OneDrive for Business, there is no logical reason why you would want to store files in My Documents. Here is why.
Continue reading Don’t save any documents to My Documents
This is not just a brand name. The word “one” is the key to understanding how to use OneDrive. That is why everyone should know it.
Continue reading Why is OneDrive called “ONE” drive?
Word documents stored on OneDrive and SharePoint can be edited by more than one persons simultaneously. This is a very useful and powerful feature. (Read this article for details). Each person can edit in different places. Temporarily the current paragraph is locked for others. When the document is saved, the paragraph is automatically unlocked so that others can work on it.
Continue reading Blocking others from editing parts of the document
As we know by now, sending mails with attachments is generally a bad idea. We also know that storing the file on the cloud – using OneDrive and sending a link is a more convenient option. We refuse to change our behavior in spite of knowing the benefits of the new way of file sharing. So Microsoft changed its product to suit our lack of flexibility.
Now you create a new mail, click on the Attach button, choose the file from local PC as usual – and NOW Outlook Web Access asks you a simple question. Do you really want to ATTACH the file or should I store it on OneDrive and send a shared link? You just have one click to decide that. Just choose the OneDrive option and you get all the benefits.
Simple, effective – yet ignored. Start using it!