Well, you must have seen this thousands of time by now.
Pictures are not downloaded. That is obvious. What is NOT obvious is what has MY PRIVACY to do with it? The mail was sent by someone else – including the pictures in it. So how does it affect my privacy? Read on to find out the logic and the action you should take.
Continue reading Why doesn’t Outlook show pictures in some messages?
Out of Office (OOF) is a common habit. We put it when we are not on our desk. But in today’s world of mobility, internet availability and smart phones, it should be used ONLY when you are really on LEAVE.
I have seen people pout OOF message when they are traveling on official visit, in off-site, undertaking training programs and so on. That is NO LONGER a valid reason for putting OOF message.
I do agree that your response will be delayed in such circumstances. But there are two related arguments in this context.
Firstly, people do not expect lightning fast responses in general. If you respond in few hours, it is ok. And whatever official work you have, meetings, flights, etc. you will get a break. And what do you do in the break? Check mails. So DO NOT bother to set OOF.
Secondly, even if you are in some so called engaging activity, most people are checking emails during off-sites, training programs, and even during customer meetings.
In short, use OOF with discretion. Period.
You may not have even realized this. But there is a very high chance that you have leaked out confidential information before – not once, but many times. How does this happen? and How does Outlook help you protect yourself and prevent inadvertent leakage… read on to find out.
Continue reading How Outlook helps you prevent inadvertent leakage of sensitive information
In an earlier article, I discussed the benefits of a new Outlook feature called Clutter. Here is an update of how nicely the feature works…
Continue reading Inbox Clutter Update
Length of mail trails is proportional to your seniority (usually)! People just keep discussing, debating, arguing – with no end in sight. Never ending story. Sometimes, mail is NOT the best option to come to a consensus or resolve an issue. We need everyone to be present at the same time and focus on the problem at hand. Yes I know – all these people are in different continents or castles (!) – no problem. There is an elegant solution available …
Continue reading Tired of long mail trails? Why not just chat and finish it off?
This is a common problem. Someone has sent a critical message repeatedly and you cannot find it. There are two probable places to find it. Junk Mail or on the Exchange Server Quarantine. Here is how you find it…
Photo credit: Astrocatou / Foter / CC BY-NC and Nikon
(Intentionally used binoculars instead of telescope because it is a more familiar search icon)
Continue reading Not receiving an important message? Check Junk Mail and Quarantine
This is a confusing set of features. This is a frequently asked question during my sessions. Read on to find out which one to use when and why.
Estimated reading time 10 minutes.
Continue reading Rules, Quick Steps, Clutter, Junk, Spam – what is the difference
As a part of Office 365, you get a 50 GB mailbox. That does not automatically make you more efficient. Read on to find out what NOT to do. Estimated reading time 7 min.
Continue reading Are you misusing the 50 GB Mailbox?
Outlook Online recently added a very useful new feature called Clutter. It helps you focus on important mails.
Activate it and use it. Here are the guidelines for using this brilliant Outlook Clutter.
Estimated reading time 8 min
Continue reading Outlook: Reduce Inbox Clutter using Artificial Intelligence
When you receive a long mail, you need to respond to it in detail.
We waste lot of time scrolling up and down to see the content and then reply to it. The solution is to use the SPLIT feature. Read on to find out how to do it using Outlook …
Continue reading Use Split while replying to long mails