Category Archives: Inbox

Too many mail folders? Pin your favorites to the top

All of us have faced this issue. Too many mailboxes and / or PST files. Too many folders to manage. We need them so we keep them. No choice. But do we really use all these folders frequently – obviously not. Would it not be nice to have the frequently used folders from across all the mailboxes easily accessible? Those are called Favorites.

How to add a particular folder to Favorites? Very simple. Just right click on the folder and choose Show in Favorites (or just drag it into the Favorites area at the top). That is all there is to it.

Outlook show in favorites

But it is smarter than you think. What if you add three Inbox folders from various mailboxes? All will look same. NO. Not right.

It actually will add the mailbox to the Inbox name so that you can differentiate. Remember that only mail folders have Favorites option (not calendar, contacts or tasks).

***

Tired of long mail trails? Why not just chat and finish it off?

Length of mail trails is proportional to your seniority (usually)! People just keep discussing, debating, arguing – with no end in sight. Never ending story. Sometimes, mail is NOT the best option to come to a consensus or resolve an issue. We need everyone to be present at the same time and focus on the problem at hand. Yes I know – all these people are in different continents or castles (!) – no problem. There is an elegant solution available …

Continue reading Tired of long mail trails? Why not just chat and finish it off?

How does Outlook help prevent silly mistakes?

Yes it does. Provided you use Outlook 2010 and Exchange 2010 or above. Not one or two, it helps you prevent many more mistakes. This feature is so smart, you don’t have to do anything to activate it. It just understands! You just have to notice and see what it is telling you and take corrective action. This amazingly talented feature is called Mail Tips

Continue reading How does Outlook help prevent silly mistakes?

Outlook: Reduce Inbox Clutter using Artificial Intelligence

Outlook clutter

 

Outlook Online recently added a very useful new feature called Clutter. It helps you focus on important mails.

Activate it and use it. Here are the guidelines for using this brilliant Outlook Clutter.

Estimated reading time 8 min

Continue reading Outlook: Reduce Inbox Clutter using Artificial Intelligence

Long mail trails simplified : Conversation View

Earlier we saw how to read long mails.  But sometimes, there can be complex mails. New people added, someone who was quiet replies and starts another thread… it can get very confusing. Outgoing mails are in Sent Items or in Archived folders.

Conversation View is your savior in such cases. Find out how…

Conversation view for long mail trails

Continue reading Long mail trails simplified : Conversation View