In an earlier article, I discussed the benefits of a new Outlook feature called Clutter. Here is an update of how nicely the feature works…
All of us have faced this issue. Too many mailboxes and / or PST files. Too many folders to manage. We need them so we keep them. No choice. But do we really use all these folders frequently – obviously not. Would it not be nice to have the frequently used folders from across all the mailboxes easily accessible? Those are called Favorites.
How to add a particular folder to Favorites? Very simple. Just right click on the folder and choose Show in Favorites (or just drag it into the Favorites area at the top). That is all there is to it.
But it is smarter than you think. What if you add three Inbox folders from various mailboxes? All will look same. NO. Not right.
It actually will add the mailbox to the Inbox name so that you can differentiate. Remember that only mail folders have Favorites option (not calendar, contacts or tasks).
Length of mail trails is proportional to your seniority (usually)! People just keep discussing, debating, arguing – with no end in sight. Never ending story. Sometimes, mail is NOT the best option to come to a consensus or resolve an issue. We need everyone to be present at the same time and focus on the problem at hand. Yes I know – all these people are in different continents or castles (!) – no problem. There is an elegant solution available …
Yes it does. Provided you use Outlook 2010 and Exchange 2010 or above. Not one or two, it helps you prevent many more mistakes. This feature is so smart, you don’t have to do anything to activate it. It just understands! You just have to notice and see what it is telling you and take corrective action. This amazingly talented feature is called Mail Tips …
Outlook Online recently added a very useful new feature called Clutter. It helps you focus on important mails.
Activate it and use it. Here are the guidelines for using this brilliant Outlook Clutter.
Estimated reading time 8 min
|Now that you know how Conversations work with Outlook, here is something more.How to manage UNWANTED conversations!
The more senior you are, the more CCs you get. Here is how you “manage” them!
Earlier we saw how to read long mails. But sometimes, there can be complex mails. New people added, someone who was quiet replies and starts another thread… it can get very confusing. Outgoing mails are in Sent Items or in Archived folders.
Conversation View is your savior in such cases. Find out how…
When you receive a long mail, you need to respond to it in detail.
We waste lot of time scrolling up and down to see the content and then reply to it. The solution is to use the SPLIT feature. Read on to find out how to do it using Outlook …
We spend lot of time replying to mails. But do you realize that many mails are confusing because nobody takes a simple extra precaution.
Read on to find out what and how…
Long mail trails are the unnecessary evils of modern world! Unfortunately, we often need to read, understand and imbibe a long mail trail quickly – by reading it in reverse order.
Read on to find out how to make this frustrating experience much more tolerable and effective…