Category Archives: Audit

Knowledge Pack: Green Marks in Excel

These marks indicate some potential error. Outdated formulas, numbers stored as text and so on. If you ignore these errors, you are at a significant risk of viewing and using wrong data for your decision making. Here is a set of articles which explain exactly how to utilize these green marks to your advantage. These are your best friend.

Never interpret anything in any Excel file unless you are sure that all the green marks are handled (all potential errors are corrected!).

  1. Auditors, Risk Managers, Everyone: Did you know? These green marks are WARNINGS!!
  2. Green Marks Part 2: Formulas showing wrong results!
  3. Green Marks Part 3: More error handling
  4. Green Marks Part 4: Inconsistent Formulas
  5. Green Marks Part 5/5 (Background Error Checking in Excel)

Share this critical information with your boss, colleagues, subordinates and loved ones. Everyone needs to know this!

Excel – Impact Analysis – Trace Dependents

The Need: Trace Dependents

Excel workbooks are complex. Multiple persons share and handle the same file. We keep mailing them to each other. Often the person who created the file has left the organization long back. There is never any documentation available about exactly how a file works.

Due to all this, it is almost impossible to remember which value is used in which formula. When you are about to change a value or add more data to existing block, it is absolutely necessary to ensure that all the related formulas are updated. If you forget to update the formula, the results shown there will be outdated and WRONG. This can hamper decisions and can have severe side effects.

What we need is a way to find out which formulas to update when any data changes or grows. Excel has provided this facility since 25 years. Unfortunately, very few people are even aware of it – leave alone using it!

Continue reading Excel – Impact Analysis – Trace Dependents

Shared OneNote: Worried about who has edited what?

Shared OneNote

Shared OneNote notebook is a very effective method of working in a team and keeping everyone informed – without sending a single mail. However, I have noticed that people are worried about sharing a notebook where everyone can edit everything – and potentially overwrite what you have written.

Don’t worry! OneNote has thought of this issue and it provides extensive solution to this issue of tracking changes and audit trail.  Estimated reading time 7 min.

Continue reading Shared OneNote: Worried about who has edited what?

Global Alert: CSV import Date Misinterpretation Problem – Part 2

This is a very common and dangerous inaccuracy.
Big operational risk!

CSV import date problem

Check all your dates imports after reading this article.
Share it with your colleagues as well.

Estimated reading time 15 min

Continue reading Global Alert: CSV import Date Misinterpretation Problem – Part 2

Green Marks Part 5/5 (Background Error Checking in Excel)

Fourth article in Error Handling (Background Error Checking or Green mark) series. Read these articles first to maintain continuity.
Auditors, Risk Managers, Everyone: Did you know? These green marks are WARNINGS!!
Green Marks Part 2: Formulas showing wrong results!
Green Marks Part 3: More error handling and Green Marks Part 4: Inconsistent Formulas

In this article, we cover the remaining three types of errors: Unprotected Formula, Formula refers to empty cells and Data Validation Error.

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Continue reading Green Marks Part 5/5 (Background Error Checking in Excel)