Collaboration Webinar video now available

The webinar conducted on 30th June had a tremendous response. Most participants waited for the Q&A session as well which went on for almost 30 minutes.

You can view the video on YouTube or Download it from OneDrive. You can also download the presentation from OneDrive.

The YouTube video also embedded here for your convenience. Enjoy watching and share it with your friends if you like it.

Difference between “lots of work” and “extra work”

Most of us have more to do than we can manage. Everyone is “overworked”. While I do not doubt this, there is another way of looking at it. The idea is to differentiate whether you genuinely have more work than you have time or you are not able to finish work because the PROCESS you are using to get your work done is slowing you down. Read on to find out how to detect this and how to solve the problem. (Reading time 7 min)

Continue reading Difference between “lots of work” and “extra work”

Amazing Office apps for Android Phones

Till now, Android phones just had a single Office app. This had limited functionality. Now, we have separate apps for Word, Excel and PowerPoint. And what an amazing job the MS team has done. With such a small screen, they have provided lots of features in an easy to handle way. Try it out and read this quick preview…

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Why doesn’t Outlook show pictures in some messages?

Well, you must have seen this thousands of time by now.

Picture not shown in email messages Outlook

Pictures are not downloaded. That is obvious. What is NOT obvious is what has MY PRIVACY to do with it? The mail was sent by someone else – including the pictures in it. So how does it affect my privacy?  Read on to find out the logic and the action you should take.

Continue reading Why doesn’t Outlook show pictures in some messages?

Best Practice: DO NOT put Out of Office (OOF) message if you are away on official work

Out of Office (OOF) is a common habit. We put it when we are not on our desk. But in today’s world of mobility, internet availability and smart phones, it should be used ONLY when you are really on LEAVE.

I have seen people pout OOF message when they are traveling on official visit, in off-site, undertaking training programs and so on. That is NO LONGER a valid reason for putting OOF message.

I do agree that your response will be delayed in such circumstances. But there are two related arguments in this context.

Firstly, people do not expect lightning fast responses in general. If you respond in few hours, it is ok. And whatever official work you have, meetings, flights, etc. you will get a break. And what do you do in the break? Check mails. So DO NOT bother to set OOF.

Secondly, even if you are in some so called engaging activity, most people are checking emails during off-sites, training programs, and even during customer meetings.

In short, use OOF with discretion. Period.

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Insert Screen Recording using PowerPoint

Often presentations don’t include just slides. There is some demo of some other software associated with it. How to capture the demo also as a part of the presentation? That required third-party products till now. But now, PowerPoint 2013 includes Screen Recording as a feature. Here is how to use it.

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How to know that the other person is Out of Office BEFORE sending the mail! Mail Tips

This is a frequent occurrence. You send a mail to someone and the reply comes back instantaneously! Unfortunately, it is just an Out of Office message. Grrr… You wish you had known it earlier, in which case you would have sent the mail to someone else or taken some alternative action. Of course, this is possible – BEFORE you send the mail. Using a smart and AUTOMATIC feature of Outlook called Mail Tips. All that you have to do is to LOOK. While you are adding email ids of recipients, Outlook is checking if they are Out of Office. If they are, it will display their ACTUAL OOF message. Often we have an alternative email id available. Now that you know that the person is not going to respond, you can act accordingly.

Mail tips feature

This works with Outlook 2010 and Exchange Server 2010 (or above). If you do not know which version your organization is using, contact your IT team. The recipient should also use this version of Exchange server (if they are outside your organization) for this feature to work.