When I conducted the quiz contest, many readers wanted to know the details of how exactly it was done. So here are the details. Practical steps with additional guidance.
What is needed?
You need PowerPoint 2013. Which version of Office do you have? Find out.
You also need to download Office Mix and install it.
Read the earlier articles about Office Mix to get a quick introduction.
Educators, L&D : Create Professional Learning Content using PowerPoint + Mix
Office Mix – Part 2
Creating the Multiple Choice Test
First of all finalize your template, slide design and so on.
Make the title slide and add an explanatory slide with instructions about the responding to the test.
Create questions and answers – one question per slide.
Publish it for personal viewing first, test it out and then publish it to the target audience.
When they respond to the test, you can analyze the results.
This can be used for a simple multiple choice survey as well.
Create the content for the questions
I suggest that you first write down the questions and answers in Word – each on a separate paragraph. Do NOT use any formatting. Just type it in Word and save it.
Create one slide for each question
Add a new slide and choose Quizzes Videos Apps from the Mix tab.
This opens the Office App Store. Do not get confused. Just choose Multiple Choice option.
In the next screen, choose Trust It. YES. You have to do this for EVERY question. This is due to the way it is implemented. Sounds cumbersome but never mind that right now. Just get on with it and add questions.
Now the MCQ is added as a sort of textbox with content on the current slide.
In this case the title “Write related things here” is NOT the part of the quiz. The bounded box below is the Question and Answer area. Rest of the slide is still available to you. You can add diagrams, pictures, related text, tables, shapes, or anything else which is required to explain the question.
The question and answers are shown in light / dark gray color. You cannot change those colors. Now type the Question and Answers. Mark the correct answer and click Preview to see how it looks.
There is a problem while typing. The textboxes given here somehow slow down the typing speed. So if you type fast, you will miss characters and end up spending too much time in correcting mistakes. Therefore, I prefer to type the questions and answers in Word and just copy paste them into this Q&A panel.
Add a hint if required
If you want, click on the bulb and give them a Hint.
For formal tests, hints are not used. For informal tests, hints may be necessary to make it more interesting and less strict.
Feedback: Explain why the answer was right or wrong
Each answer can have an explanation or Feedback. Click on the speech bubble icon to add the feedback text. This is shown when that answer is chosen and submitted.
Single or multiple answers
This can make the question more confusing to answer in a test scenario. But it is a good option for a survey scenario.
This is a good idea to prevent the participants from blindly sharing the right answers with each other. This option randomly reorders answers every time the question is shown.
How many attempts you want to allow?
If the examination is strict, you should allow only 1 attempt. Because the right answer is shown immediately, there is no point in allowing multiple attempts. Even if you allow multiple attempts, the analysis shows how many attempts were required for each question. This way you can still judge the performance without any compromise – giving higher weightage to lower number of attempts.
Preview the results
One important thing while previewing is to avoid vertical scrolling. As far as possible restrict the choices so that scrolling is not required. If you genuinely need more choices then you have no option. But in general, providing too many choices is also a counterproductive practice.
Add supporting slides
Ideally, first slide should be title, second should be instructional slide. Followed by quiz slides and ending with instructions about how the evaluation is going to be done and communicated. If this was an evaluation related to some assignment, you can also put additional learning resources in another slide.
Here are multiple scenarios where you can use this methodology.
- Entire presentation is a question paper.
- The presentation teaches a topic and last few slides are for evaluation.
- Entire presentation is a survey.
- Presentation consists of multiple topics, each topic followed by evaluation slides
- Presentation shows an initial evaluation and based upon it shows a menu of related topics which are included in the same presentation
- Scoring / Evaluation followed by recommended reading based upon the score
Other type of questions
You can also intersperse non-MCQ type of questions as well. In these cases there is no right answer. Therefore, the responses need to be evaluated manually.
Free Response Quiz is useful for gathering descriptive answers or feedback. It could be one or more of the survey questions as well. For example:
Describe the steps required to create a table of contents in Word
Multiple Response option is used for polls. Again there is no right or wrong answer. It could be for questions like –
Which product(s) do you use? (Word, Excel, PowerPoint, Outlook)
True/ False is exactly like Multiple Choice. The only difference is that there are only two choices available – True and False. The caption of true / false CANNOT be changed.
Upload and publish the presentation
Click Mix tab – Upload option. A pane will open on the right side and guide you through the steps. Login to Mix if you have not done so as yet.
In the next step, you have a choice of creating a video. Video option is useful more for teaching purpose rather than evaluation purpose. Video does not have any interactivity. Therefore, the question will only be SEEN in the video, but those questions cannot be answered. In this case, we do not need the video.
Finally, the Mix URL will be shown for you to visit the website and test the content.
What to do after initial upload?
Test it thoroughly
Try it on different browsers and tablets. Check for the accuracy of information, spelling or contextual errors and so on.
Editing creates a NEW mix
Yes it is true. If you upload a mix, find a mistake in it, come back to your presentation, make changes and upload it again – a NEW item is created. Delete the old item and work on the new one. Due to this behavior, you first focus on finalizing and testing the content.
Once the content is finalized, you can add more details and settings.
Specify a good name and easy to understand description. Add categories and tags so that people can search for your content more easily.
Here you decide who can view it, how they can view it and will you know who they are.
The simplest permission is that only you can view it. Keep it this way while you are finalizing things and testing the content.
By default, the permissions are given to organizational users (same domain). This is useful for conducting internal activities like reviews, surveys, testing, quick evaluations and so on. External users cannot access the content.
Limited is the next level – it creates a Public Link and any user can use it provided they sign in using either Microsoft, Google or Facebook ID. This is the option to be used when your target audience is scattered but you still want named results.
If you want to restrict usage only to people whom you invite – those with a link, but you don’t want to identify them, use the fourth level – Unlisted. If you are conducting an anonymous survey this is a good option.
Finally you have a Public option which is completely open ended. Anyone who can find your content on the Mix site can use this. No identification or no link required.
This can be used for an open ended survey or poll or a generic evaluation accompanying some other content which you have published.
Putting your work in public domain
The checkbox allows you to publish the work under Creative Commons license. This means others are allowed to
- Share — copy and redistribute the material in any medium or format
- Adapt — remix, transform, and build upon the material
Provided they give you appropriate credit, use it for non-commercial objectives and further sharing is done using a similar license.
Inviting people to respond
This can be done in various ways depending upon the objective and the modality. There is a link available for putting as a hyperlink in documents, presentations, etc. Embed code is available for posting it on web sites and finally or you can just email the invitation.
Running the test
This is straightforward but there is one important step. After an answer is selected, you must click the SUBMIT button. This will tell you the results and register the attempt. If more than one attempt is allowed, you will be allowed to retry. Otherwise you can only Continue to the next question.
This is very interesting and comprehensive. Two type of analysis is available. By slide (which basically means by question) and by user.
In case of test scenarios, user specific analysis is more useful. In case of surveys, Slide specific analysis is more relevant.
This view is good for overall analysis of performance across users.
For individual user, click on the name of the user. Now this view shows each slide, time spent and percentage of correct answers, if any.
As of now, there is no data download facility for further analysis using another tool.
Try this out in your next project, training or survey and let me know the feedback.