Stop sending attachments – unless it is mandatory. When you Share OneDrive Links you get many benefits. Assumption – you want to share the link to specific people. If the link is forwarded to other people, it should not work. Two ways of sharing . Outlook and from everywhere else. Reading time 5 min.
Continue reading How to Share OneDrive links
While saving files we see these two options: This PC and Browse. What is the difference?
If it is a local file, Save or Save As – there is no difference. It opens the standard file save dialog showing local PC files.
If this is a OneDrive, SharePoint or Teams file, there is a difference. For saving these files for the first time, we choose OneDrive or Sites (Teams). Therefore, the Browse and This PC does not come into picture.
However, when you are saving a copy of such files, there is a difference. Note that for online files, there is NO Save As option, it is a Save a Copy option.
If you choose This PC, it will still show the standard File Save dialog showing the default folder (typically Documents).
But if you choose Browse, it browses the current file save location – which is OneDrive or Teams or SharePoint.
Recently a customer asked me to compare SharePoint vs. Teams. Customer found my reply clear and concise explanation of the key points. Therefore, I am posting it as an article. (Reading time 4 min) Continue reading SharePoint vs. Teams
(Reading time 3 min ) This article provides concise instructions on where to store files when you have Office 365 E3 or above in your organization. There are multiple places and apps within Office 365 where files can be stored. But there is no clarity about which file goes where. Here is a simple guide for everyone.
Continue reading Store files in Office 365 – Best Practices
We need complex presentations quite often, e.g. Periodic reviews, new projects, planning, and so on. Such complex presentations usually need inputs from multiple persons. Each one sends a small piece of presentation to some central coordinator – not just once, but repeatedly. The central person struggles with copy pasting stuff, fights with formatting and layout conflicts and has a miserable life in general!
The solution is simple. Store the base presentation on OneDrive, SharePoint or Teams. Share it with all the contributors and let them edit it. Try it out now!
Editing complex presentations together: Benefits
- Multiple persons can work on the presentation simultaneously, without confusing each other.
- Enormous time saving
- There are no copies (CCs) to deal with. The presentation is always a single file.
- Past versions are stored automatically so that you can refer to an earlier edit.
- You can see if others are editing simultaneously. You can go and look at the slide they are working on.
- If required, you can clarify doubts or suggest changes to each other using chat (Skype FB )
- If there is a conflict, the owner can resolve it. Conflict occurs when two users change the same item in two different ways.
It is simple, useful and revolutionary. Practice this with your colleagues couple of times and then you will have the confidence and the motivation to use it in real life.
Here is a fast paced, 8 minute video which will revolutionize Pivot Report Sharing. Using OneDrive or SharePoint, control the visibility and provide full interactivity. Reports render instantly even with large files and low bandwidth.
Pivot Report Sharing articles
New, Improved way of delivering Excel reports: Part 1
New, Improved way of delivering Excel reports: Part 2
New, Improved way of publishing Excel reports: Part 3
Here is a collection of all articles related to OneDrive. This page will be updated whenever I write more articles on this topic – OneDrive for Business.
Continue reading Knowledge Pack: OneDrive for Business
Word documents stored on OneDrive and SharePoint can be edited by more than one persons simultaneously. This is a very useful and powerful feature. (Read this article for details). Each person can edit in different places. Temporarily the current paragraph is locked for others. When the document is saved, the paragraph is automatically unlocked so that others can work on it.
Continue reading Blocking others from editing parts of the document
This is an amazing feature which is largely unknown. Just create desired calculations in Excel, publish to SharePoint and now, parameters can be changed on a browser page with automatic recalculation. ZERO programming!
Continue reading Excel and SharePoint: Instant web calculators without programming
Next time, before habitually attaching the file – explore these sharing options.
Continue reading Have you noticed the new Sharing options for documents?