(Reading time 3 min ) This article provides concise instructions on where to store files when you have Office 365 E3 or above in your organization. There are multiple places and apps within Office 365 where files can be stored. But there is no clarity about which file goes where. Here is a simple guide for everyone.
Continue reading Store files in Office 365 – Best Practices
We need complex presentations quite often, e.g. Periodic reviews, new projects, planning, and so on. Such complex presentations usually need inputs from multiple persons. Each one sends a small piece of presentation to some central coordinator – not just once, but repeatedly. The central person struggles with copy pasting stuff, fights with formatting and layout conflicts and has a miserable life in general!
The solution is simple. Store the base presentation on OneDrive, SharePoint or Teams. Share it with all the contributors and let them edit it. Try it out now!
Editing complex presentations together: Benefits
- Multiple persons can work on the presentation simultaneously, without confusing each other.
- Enormous time saving
- There are no copies (CCs) to deal with. The presentation is always a single file.
- Past versions are stored automatically so that you can refer to an earlier edit.
- You can see if others are editing simultaneously. You can go and look at the slide they are working on.
- If required, you can clarify doubts or suggest changes to each other using chat (Skype FB )
- If there is a conflict, the owner can resolve it. Conflict occurs when two users change the same item in two different ways.
It is simple, useful and revolutionary. Practice this with your colleagues couple of times and then you will have the confidence and the motivation to use it in real life.
Here is a fast paced, 8 minute video which will revolutionize Pivot Report Sharing. Using OneDrive or SharePoint, control the visibility and provide full interactivity. Reports render instantly even with large files and low bandwidth.
Pivot Report Sharing articles
New, Improved way of delivering Excel reports: Part 1
New, Improved way of delivering Excel reports: Part 2
New, Improved way of publishing Excel reports: Part 3
Here is a collection of all articles related to OneDrive. This page will be updated whenever I write more articles on this topic – OneDrive for Business.
Continue reading Knowledge Pack: OneDrive for Business
Word documents stored on OneDrive and SharePoint can be edited by more than one persons simultaneously. This is a very useful and powerful feature. (Read this article for details). Each person can edit in different places. Temporarily the current paragraph is locked for others. When the document is saved, the paragraph is automatically unlocked so that others can work on it.
Continue reading Blocking others from editing parts of the document
This is an amazing feature which is largely unknown. Just create desired calculations in Excel, publish to SharePoint and now, parameters can be changed on a browser page with automatic recalculation. ZERO programming!
Continue reading Excel and SharePoint: Instant web calculators without programming
Next time, before habitually attaching the file – explore these sharing options.
Continue reading Have you noticed the new Sharing options for documents?
Earlier, the File menu was a humble drop-down menu. Since Office 2010, it suddenly occupies the whole screen. Scary! … is it not?
Think about it – why did Microsoft decide to give it so much space?
The answer is simple – because it is GOOD FOR YOU (as in – all of us – the users).
Find out the amazing facilities this menu provides us with. Reading time 4 minutes.
Continue reading The big and scary File menu
Primary calendar is your personal calendar. But in addition you may have additional calendars for specific teams. Usually there is also a Company Calendar and / or Training Calendar. How do we keep track of multiple calendars? Because time is common. No problem. It is a ONE CLICK solution!
Continue reading How to combine multiple calendars in Outlook
Shared OneNote notebook is a very effective method of working in a team and keeping everyone informed – without sending a single mail. However, I have noticed that people are worried about sharing a notebook where everyone can edit everything – and potentially overwrite what you have written.
Don’t worry! OneNote has thought of this issue and it provides extensive solution to this issue of tracking changes and audit trail. Estimated reading time 7 min.
Continue reading Shared OneNote: Worried about who has edited what?