Tag Archives: Outlook

Outlook Reading List

We spend a lot of time using Outlook – but very little time THINKING about how we are using it. Here is the reading list… in the recommended order of reading.  Spend time reading these articles – trust me it will improve your life. You will feel more in control and will be able to manage your work proactively!

But wait. Outlook is used for working with others. So share this with your entire team / department / organization. Try it as a group… you will get unimaginable results – faster execution, more accountability, more output with minimal effort!

image_thumb[1]

Continue reading Outlook Reading List

Office Politics: How to ensure your mail is noticed and acted upon?

  1. How to ensure your mail is noticed and read in the first place and
  2. It is read fully and acted upon in a timely manner

This is not an article about email marketing.
Here, the assumption is that the recipient already knows you and your mails will land in the inbox rather than junk mail Smile

How to ensure your mail is noticed and acted upon

Continue reading Office Politics: How to ensure your mail is noticed and acted upon?

Protect Leakage of Confidential Data and Files: For free

The idea for this article was suggested by my friend Karl de Borst from Microsoft, New Zealand. Thanks Karl!

What is available?

  1. Protect file(s) or folder(s) IN-PLACE (many of us wanted this for a long time)
  2. Share the files with other and prevent them from
    copying, editing or printing the files.
  3. Unauthorized people CANNOT see the file at all.
    No password needs to be shared.
  4. File can expire (become unreadable) after a date which you can specify

Continue reading Protect Leakage of Confidential Data and Files: For free

A new outlook towards Outlook!

Life Log

Wrote this article at Matheran, a beautiful hill station near Mumbai. Everything there was so picturesque that I thought of writing a blog only with visuals -with minimal text. Then I remembered a great feature in Word called Stylistic sets – which allows you to create the artistic text shown below. Read this article to find out how.

image


Here is a summary of what we learnt in these articles about Outlook management.

  1. The Outlook paradox: Are you helping others at the cost of your own work?
  2. Tasks folder is your best friend!
  3. Stop New Mail popup interruptions
  4. Never delegate work using email: Use Outlook Tasks
  5. How to identify important mails automatically?
  6. How NOT to handle Inbox
  7. DO NOT flag mails for follow up. There is a better way…
  8. Arrange meetings with yourself = Time Management
  9. How to identify important mails automatically?

 

new outlook

image

image

image

image

image

image

How to identify important mails automatically?

Please read the previous article, How NOT to handle Inbox, before reading this article.

image

image


image


image

image


image

image

image

image

Create a rule – Check if the mail is Sent Only To Me

image

Apply color category

image

Choose any color and rename it as “High Priority”

image

Click Next.
We don’t have any exceptions right now.
Click Next again…

In the final step… Run the rule on existing mails as well

image


image

image

image

image

SNAGHTML1de246d3

How to important mails?

 


In the next article, we will summarize the Task, Time and Mail management best practices.