Tag Archives: Office 365

Monthly review using Teams

This is probably the most common use case for Teams. Monthly review using Teams is easy to setup and manage. It gets everyone on board quickly and painlessly. This is NOT a tutorial on Teams. Some knowledge of using Teams is required to implement steps mentioned here. 10 min reading time.

Monthly review using Teams - table showing needs and how Teams can help

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Training vs Adoption

Training vs Adoption is a common confusion. This article is about driving Office 365 adoption. These concepts are valid for any technology adoption which involves business users. Training is a subset of Adoption. But often, the only thing customers do for adoption is a few training programs. Adoption means effective and full utilization of the right features and tools in the right business context – across the organization.  Learn more (7 min).

Training vs. Adoption poster - showing key differences in objectives, methodology, impact, longevity and benefits Continue reading Training vs Adoption

Common Teams Mistakes / Teams Worst Practices

Teams is a very powerful tool. But there are many common mistakes I have observed across customers. Here is a list of 50 mistakes – or – worst practices. Make sure you are not committing these Teams mistakes.

This is just a list. I will expand on some of these mistakes as separate articles or videos. If you do not understand a particular topic or have a different opinion, please post it as comments.

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How to Share OneDrive links

Stop sending attachments – unless it is mandatory. When you Share OneDrive Links you get many benefits. Assumption – you want to share the link to specific people. If the link is forwarded to other people, it should not work. Two ways of sharing . Outlook and from everywhere else.  Reading time 5 min.

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Stop Macro viruses instantly

For decades, Macro viruses are a serious problem. Does it mean that Windows, Office and VBA – all Microsoft products – are insecure?
Absolutely not. Microsoft gave you the ability to stop Macro viruses
– instantly – ever since Office existed (25 years+).

This is a technical article – for Security and IT professionals.
Reading time (7 min)

stop macro viruses poster

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Office 365 Poster : Learn which product to use when

Office 365 has lot of apps. It can be confusing to know which app to use when. Here is the solution. To solve the problem I designed the Office 365 Poster.

It is simple, action oriented poster. First column lists common activities all of us perform and second column shows the recommended app and feature to be used.

You can download the PDF file from here. Use it, Print it, Share it with colleagues and friends… just spread the word.

The PDF is protected. Only printing is allowed. Of course, you can take a screenshot as well. But editing and copying is not permitted.

Have an idea to improve the poster? Post a comment.

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Note that all the latest icons have been incorporated as on 15 Nov 2019. As and when new icons are released, I will keep the poster updated.

OneDrive No Entry Sign

OneDrive No Entry Sign is one of the icon states of OneDrive / OneDrive for Business on Windows 10. (Reading time 3 min).

It looks like this OneDrive No Entry Sign

It means your OneDrive account is not active – for some reason. You can’t access the files unless you resolve the issue. Here are the possible reasons:

OneDrive No Entry Sign

Account expiry is probably the most common reason. Check your subscription status and renew it. Sometimes, you think the subscription is active but the associated credit card may have expired.

Some Promotions give you extra space. Promotion expiry also leads to a frozen OneDrive account. For example, Samsung mobile purchases have / had a 100 GB OneDrive space promotion. This is limited to a one-year period. After this period, your files using the extra space will be considered as exceeding the quota.

Other option is that you are using more than the quota. OneDrive allows you to exceed the allotted quota temporarily – but after 3 months, it will freeze the account.

The files will not be deleted. But you must act on it and streamline the account either by increasing the quota or deleting unwanted files. Otherwise, after some time the files will be deleted. Exact time for which files are kept is shown in the OneDrive account.

Therefore, OneDrive No Entry Sign should be noticed as soon as it appears and you must act on it quickly.

OneDrive No Entry – buy Office Home

If you are just using OneDrive personal and run out of space, the logical option is to buy more space. But there is a better option. Buy Office Home. It comes with OneDrive…

If you buy the entry level Office Home edition, it gives you 6 TB of space – at just 500 INR (9.99 USD) per month.

Yes – you read it correctly.  See for yourself – India site , US site.
This is as on Sept, 2019.

In addition to this, you get  full Office Pro Plus – for 6 PCs / Mac and Mobile devices. Unbelievable value for money.  When  you compare this to other pure storage vendors, there is simply no comparison. The OneDrive integration with devices (Windows, Mac, Mobile devices) and Office is absolutely top-class. Nothing comes close to it.

The only shortcoming I have seen is that on many occasions, the latest OneDrive client is not installed. Or worse still, the old and the new version coexists. In these cases, OneDrive does not work well. The solution is easy. Just use Windows 10 and make sure you have all patches updated.

Related : OneDrive Knowledge Pack (10 articles as of Sep 2019)

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