As Teams becomes popular, a new issue crops up. You are suddenly a part of too many Teams. Not to worry. Here is how you handle them effectively. (Reading time 7 min).
We want Skype for Business (SFB) to work exactly like WhatsApp, Snapchat, etc. It should be available all the time and notify when someone wants to chat with me. The chats should continue. SFB on mobile keeps logging of periodically. Which makes it painful to wait every time you want to resume chat. The solution to keep SFB mobile always on is simple.
SFB Mobile always on : Change setting
Go to Settings and choose Keep running in background. That’s it.
Monitor this for a few days and check its impact on battery life. This is not necessarily a set and forget type of option. You may want it ON when you have good battery power and you are expecting lots of chats / meetings to happen.
If you have unreliable connection, low battery power, and are not expecting a busy day, turn off the setting.
While we are at it, here are some additional options you should think about.
Word Mobile is a brilliant product. It exceeds expectations in every possible way. For example, take a simple feature like scrolling. What more can you do to enhance scrolling? But Microsoft has really boosted that feature beyond your imagination. Here is a short visual blog to show you how it works.
14 sec video. It will repeat automatically.
It allow you to scroll while viewing the thumbnail. So convenient and useful.
The clarify of the thumbnail is perfect, even on the small mobile screen.
Works flawlessly with large documents.
Reach the desired page and stop scrolling. It will move to that page.
There is no way to abort scrolling. Remember, no Esc button on mobiles!
Neither scrolling nor thumbnail is a new feature in itself.
But combining them together in touch context is called innovation.
Here is a quick one. Like Triple Click of mouse, Triple Touch Select Paragraph with Windows and Office. Try it out if you have a touch laptop or device. Works across operating systems. Especially useful on mobile phones because precise selection is very difficult due to small screen size.
Triple Touch Select Paragraph (animated Gif)
Touch at the same place in quick succession. If the touch point moves, it will not work. In the above video, touch is visible.
Usually, you cannot SEE where you touched. If you want to activate that setting, go to Control Panel – Pen and Touch – Touch Tab. Choose the option Show visual feedback when touching the screen. Now it shows a light gray circle whenever touch is recognized by the device. This works only on Windows (not on other devices). Incidentally, “double touch” is a term I am using. The technical term is Double-Tap
If you are teaching people or demonstrating touch based software, you want to show the touch highlight more prominently. That is when you must activate the second option: Optimize visual feedback for projection to an external monitor.
Wait. There is more. The video above shows that if you perform triple touch at three different locations, it will be considered as three separate touches (or clicks). Now the question is, how much near these touches should be to be considered as a double touch or triple touch? Well – here is the answer: YOU can configure it.
Go to the settings button on the first dialog and you will see the option called Spatial Tolerance. How near or far multiple touch points should be to be detected as double or triple click. It is simple yet sophisticated. I like it!
Try it out. Let me know if it is useful. Share this with others.
There is no click – only touch. Therefore Right Click on mobile is not available. At least not in the way we are used to on Windows. Here are various equivalent methods.
How to Right Click on mobile devices
Right click was designed to expose more options available at the location where you clicked. This is necessary because all the useful and relevant commands cannot fit on the screen. There is no space available. Mobile devices have even more serious space constraint. Therefore, they have to find new ways to show additional features. Here are the most common ways available. Continue reading Right Click on mobile devices
I have been using this for many years. I resisted writing about it for so long. But now, it is time to explain the reality. If you want full functionality of Outlook (rather Exchange Mailbox) on your Android or iPhone, use TouchDown. It is comprehensive, resilient and versatile. It implements Exchange capabilities to the fullest possible extent. Here is a quick list of what it has to offer.
- All types of folders are supported. Including Tasks.
- Supports color categories
- Allows you to convert a mail to task
- Shows full conversation view
- Fully customizable feature set
- Mobile forms support
- Implements full Outlook mobility policy
- Supports 80% of desktop Outlook features (often easier)
If you have not tried it, try it NOW. In the App Store or Google Play, there will be two versions visible: TouchDown and TouchDown HD. Most of us should use the HD version, which is designed for Android (Honeycomb/ICS/JellyBean Tablets and Smartphones). Another version is available for older Android Phones.
The user interface may look dated. Nowadays, user interface “coolness” seems to be more important than functional benefits. In spite of that, you will appreciate the sheer flexibility and customizability of this product.
For technical folks, this is the best implementation of Exchange Web Services. I am saddened by the fact that Microsoft’s own clients for Outlook offer a very small subset of functionality of what TouchDown offers (in spite of many acquisitions).
Here is a screenshot of the advanced configuration options – just to give you a feel of the richness of this product.
It offers a free trial for 30 days, after which you pay approx. 20 USD per year.
In my opinion, it is absolute value for money. The only other app which has such high ROI, in my opinion, is LastPass (which is 11 USD per year) – in terms of sheer value add.
Disclaimer: I have no commercial contract with TouchDown or Synamtech. I do not benefit in any way due to sales of this product.
We misuse the the Follow up flag in Outlook. Most of us think of it as a method of marking mails which actually are Tasks. Read this article to know why it is NOT a good idea.
In today’s world, this flag has a much more important use. Read on to find out how to use it to your advantage.
I conducted a session on Social, Mobile, Analytics and Cloud (SMAC) in the CIO CROWN 2015 conference yesterday. Results of an informal CIO survey were presented along with key best practices in analytics space. Of course, lots of demos were shown as well.
You can download this 35 min video from here. (86 MB, Zip file)
Due to a problem with the mic, the audio quality is poor. Sorry about that.
View it in full screen mode. For detailed read Data Analytics: Knowledge Pack
There is a paradoxical situation. If you use Office 365, you get a 50 GB large mailbox. At the same time, we are using portable and mobile laptops and tablets (Windows tablets like Surface Pro). These have very little storage – typically 0.5 to 1 TB. We are used to storing the entire mailbox on PC for offline usage convenience for decades. What is the solution?
Just store the recent mails on the tablets. Outlook offers a nice and simple configuration option in File – Account Settings – Offline Settings. Reduce the offline storage of mail to ONE month (or whatever is convenient). That’s it.
For mail which is not stored locally, you can always use Outlook Web Access. It is more powerful than ever before now. Amazing feature set!