Tag Archives: Formatting

Irritant: wrong bullet formatting in Word

Word bullets can trouble you a lot. If there is wrong bullet formatting – that too for just ONE bullet, it can be very frustrating to handle. This happens with numbering as well as shown here.

Sample image for wrong bullet formatting

But it is not a bug. There is a method behind the madness. And of course, there is a simple solution to it.

The problem with wrong bullet formatting

The formatting for the bullet itself is stored in the last character of the paragraph – the paragraph mark itself. It is usually invisible but it is still selectable.  So all that you have to do is to select it and then press CTRL Spacebar – which resets the formatting. Problem solved.

Bad bullet

To select the invisible character, go to the last character (the period in this case), press right arrow and then press Shift Right Arrow. Now the invisible paragraph mark is selected.

When this is done press Ctrl Spacebar which resets the formatting to default. Here the formatting of the paragraph mark was also red that is why number 3 was shown in red colour. When formatting is reset, the problem is solved.

 Homer banging head

Repair unwanted Bold bullets

This is a common and frustrating problem. For some reason, only one bullet or numbering item becomes bold.

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Wherever you click intuitively and press Ctrl B to solve it just does not work. Beginning, ending of the line or trying to select the number itself – the stubborn bold formatting remains there Devil

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Here is the secret. Formatting about these things is stored in the paragraph marker. The marker is not usually seen. But you can see it if you enable hidden characters as shown below.

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You do not have to make it visible, just select it by double clicking at the end of the line. You can also navigate to the end of the line and choose Shift + Right Arrow. Now, you should see the mini-toolbar automatically. Bold should be selected at this stage.

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Click on the Bold button to remove the setting or press Ctrl B. That’s it. 

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Problem solved!

Remove all Highlights in a Word Document

How to highlight, everyone knows. If you want to highlight repeatedly, double click on the highlight button. Now selecting any text automatically applies the highlight. How to search for highlighted areas is already covered. Now let us learn how to Remove all Highlights – in one stroke – requires just 30 seconds to do it. Learn the magic now!

Continue reading Remove all Highlights in a Word Document

What did I learn today: Repeat Header Rows across columns

Read this article first: Frustration = Feature Guarantee! (Table Row breaking across pages). Here we saw how to ask Word to manage repeating the header automatically across pages.

What I learnt today is that the Repeat Header Rows feature works across columns as well. This is very useful when we have a narrow table shown in multiple columns on the same page.

repeat header rows across columns

Understanding Live Preview in Office

Probably you have used it some times. But it is important to understand how to use it and when NOT to use it. Live Preview shows many options – visually. These options typically work on a selection. Moving the cursor over each option applies the current setting temporarily. No need to click. Move to the next option to preview that effect. If you don’t like any of those, just move the cursor away.

Live preview in PowerPoint

This type of preview is available in many places. Notice it and use it to your advantage. If you are noticing it for the first time, and it has finite options, just try mousing over each of them so that you create a visual understanding of how it works. Next time you will be able to choose in a more knowledgeable manner.

When NOT to use these? If you have a low configuration, slow PC, these previews can slow things down. In such cases DEACTIVATE live previews. File – Options – General – Enable Live Preview.

User Interface options - enable live preview

Live Preview can be deactivated for multiple users in an organization using Group Policy as well.