Tag Archives: Collaboration

When to use Microsoft Teams

When to use teams

The obvious answer is – “whenever you want to work with your team”. But that is not enough. Here is a more precise answer. If all (or most) of the requirements listed below are true, you should use  Microsoft Teams.

  1. Your organization has Office 365 Teams license available for all the people whom you intend to work with as a team.
    As on Jan 2018, if you intend to work with people in another organization, they also need to have Office 365 license.
  2. The kind of work you do with the selected team members has to be specific to a common topic of interest. It could be a project, a new initiative, a deliverable, an outcome …
  3. Usually there is an end date for such things. But that is not a must.
  4. The work being done is not just about sending messages and informing each other. You need to keep track of who said what, need files, images, notes, collaterals and so on.
  5. The kind of work you do is frequent. For infrequent work, just use email.

Yes. That’s it.

You can create a new team even for just you and someone else. Remember to create multiple teams for multiple contexts, even if some members may be common. More on that later.

Finally, DO NOT create too many Teams in the app. You will need another team to manage all these Teams.. ha ha!

Good to know When NOT to use Microsoft Teams as well.

Pause Screen Sharing while creating Polls in SFB

This is just a quick best practice. I learnt it while conducting a webinar on Thursday using Skype for Business (SFB). During webinars, you have two options, just show a presentation and explain it or demonstrate something on your screen – typically some software product. Screen sharing is used to broadcast your desktop.

Often, I need some live input from the audience. For example, what is their profile? Which product / feature is more important for them? Have they understood the topic or not?

Continue reading Pause Screen Sharing while creating Polls in SFB

Outlook: How to Add your own columns in Outlook with Outlook Custom Field

This quick video illustrates how you can enhance the usefulness of Outlook beyond your imagination by adding your own columns to Outlook.  We can achieve this with the useful little known feature in Outlook called Outlook Custom Field.  Watch this video to understand the power and practical applications of this great feature.  Learn how to allocate incoming mails in a helpdesk to engineers or how to allocate incoming CVs to different recruiters.