This is probably the most common use case for Teams. Monthly review using Teams is easy to setup and manage. It gets everyone on board quickly and painlessly. This is NOT a tutorial on Teams. Some knowledge of using Teams is required to implement steps mentioned here. 10 min reading time.
Office 365 has many apps and there seem to be a lot of overlapping features. However, there is a logical and simple method available to decide the right Office 365 app usage guidelines. (5 min read)
This may seem like a simple question. But it is not. After 3 decades of IT, we are still debating and are confused. This article is about where to store files in Office 365. This simple poster became popular on LinkedIn. Here are the details… based upon the interaction on the post and what I have seen at hundreds of customers.
Teams is a very powerful tool. But there are many common mistakes I have observed across customers. Here is a list of 50 mistakes – or – worst practices. Make sure you are not committing these Teams mistakes.
This is just a list. I will expand on some of these mistakes as separate articles or videos. If you do not understand a particular topic or have a different opinion, please post it as comments.
Stop sending attachments – unless it is mandatory. When you Share OneDrive Links you get many benefits. Assumption – you want to share the link to specific people. If the link is forwarded to other people, it should not work. Two ways of sharing . Outlook and from everywhere else. Reading time 5 min.
As Teams becomes popular, a new issue crops up. You are suddenly a part of too many Teams. Not to worry. Here is how you handle them effectively. (Reading time 7 min).
Have you tried the Teams Zoom feature? It can make your life easier. This works in the Desktop and Browser editions. Not on mobile app. Try zooming in and out and choose what suits you best.
Teams Zoom keyboard shortcut
Use Ctrl + to Zoom in and Ctrl – to Zoom out.
Why use Teams Zoom
Zooming In makes it easier to read and notice details. Find what level is comfortable for your eyes and the type of work you do. It will help you reduce eyestrain and work more effectively. Sometimes, Zooming out also helps to get the overall picture.
Teams Private Channels allow a subset of a Team to have access to conversations and data. Although this is a very coveted feature, it must be used prudently.
Thoughts and Best Practices: Teams Private Channels
- Don’t use Private Channels just because the feature is available
- Think very hard before creating a private channel
- Hiding things within a team does not lead to better teamwork
- Creating private channel makes managing the team more complex
- Private Channels are not the same as hierarchical security
- Do not overuse Private Channels
- Compare creating separate Teams vs having Private Channels inside the Team from a business point of view and then decide
- Project Management and Vendor Management are two different things – require two different Teams
Here are the details…
Shortest possible blog article. Just remember and use the shortcut when there is a sudden disturbance (cough, phone ringing, etc.)
Small but useful feature added to Teams. During Teams meetings when the desktop is shared, the communication option windows used to stay on the screen. This windows often overlapped important areas of the screen. The only way to avoid that interference was to manually move it to the bottom right corner (or some such inconspicuous area).
Now the problem is solved. There is a nice Minimize button. The window disappears. Job done.
How to get it back? Look at the Taskbar and click on the Teams app icon. There is another window visible. Click on it to get the window back.
This applies to the Desktop Teams App only.