Shortest possible blog article. Just remember and use the shortcut when there is a sudden disturbance (cough, phone ringing, etc.)
Tag Archives: Collaboration
Minimize button in Teams Screen Sharing
Small but useful feature added to Teams. During Teams meetings when the desktop is shared, the communication option windows used to stay on the screen. This windows often overlapped important areas of the screen. The only way to avoid that interference was to manually move it to the bottom right corner (or some such inconspicuous area).
Now the problem is solved. There is a nice Minimize button. The window disappears. Job done.
How to get it back? Look at the Taskbar and click on the Teams app icon. There is another window visible. Click on it to get the window back.
This applies to the Desktop Teams App only.
WhatsApp vs Kaizala
WhatsApp is simple, convenient and popular. Due to this, it is used for official work as well. Whether you like it or not, you have to accept it. Attempts to control it fail miserably. That is where Kaizala comes in. It provides all the convenience of WhatsApp plus all the security and governance you need for managing official work and data. It is a no brainer. But still, let us see WhatsApp vs Kaizala comparison from a business collaboration point of view.
Reading time 6 min
SharePoint vs. Teams
Recently a customer asked me to compare SharePoint vs. Teams. Customer found my reply clear and concise explanation of the key points. Therefore, I am posting it as an article. (Reading time 4 min) Continue reading SharePoint vs. Teams
What is Microsoft Teams
May be you already know this. But still, read for just 2 minutes more to clarify your thoughts. Teams is an app which streamlines teamwork. That is the obvious definition. But this is an incomplete description.
Coordinating with multiple persons is Teamwork. Agreed. But there are a plethora of apps available to collaborate with others. What is special about Teams?
Teams is an app which helps you work with all types of Technologies. So it is not just teamwork with other people, it is with multiple technologies as well.
One-person Team
Of course. The name of the product suggests that it should be used when you are working with others. You + one or more other people makes a team. Agreed. We should use Teams when working with others.
Can I use the Teams app to work only with myself? The answer is YES.
Microsoft Teams: Knowledge Pack
Here is a list of articles I have written so far about effective usage of Microsoft Teams.
If you would like me to cover some missing topic or a specific area of your interest, please post it as a comment. This is a live book. As I add more articles about Teams, this list will be updated.
Microsoft Teams Conversation common mistake
Microsoft Teams is a convenient way of working with colleagues without cluttering mailboxes. You post a conversation inside the Teams app and others can reply to it.
The common mistake is that instead of replying to your question, people start a new discussion. Here is how you prevent the mistake. Click on the Reply button.
Learn more about Microsoft Teams – Knowledge Pack.
Missing messages in Teams? Follow the channels.
If you are trying to use Microsoft Teams, you will face this practical problem. The problem is that all your team members must notice the messages that are posted in the Teams app. Nothing is visible in the Inbox. This may lead to missed messages and delayed responses. Start noticing the notification!
Three steps
Continue reading Missing messages in Teams? Follow the channels.
When NOT to use Microsoft Teams
See this article to know When to use Microsoft Teams first. This article lists scenarios where using Teams is counterproductive or plain simple wrong!
Do not use teams if one or more of the items listed below are true.
- If there are too many people involved, do not use Teams. Technically, the limit is 2500. But you decide practically. Teams is designed for extensive interaction between team members. If there are lot of people, you cannot expect extensive interaction. Think about using Yammer. It is good for predominantly push and interaction-on-demand kind of functionality.
- If the team means the whole department and you already have a departmental Team Site in SharePoint. Use that site. Do not use Teams to create another Team. Why? Because, behind-the-scenes it creates another SharePoint site. Defeats the purpose.
- This one is obvious but still makes sense to mention it: If all team members do not have access to the Teams app, do not use Teams. In this case, you will need to do double communication manually. I will not call it inefficient usage – it is misuse.
- If the communication and coordination with the team is required but not critical, do not use Teams. Non-critical, but functionally necessary stuff can continue using traditional email.
- Do NOT use Teams unless every member is aware about its actual benefits. If you try to force it on ignorant people (Ignorant about Teams, I mean!) , it will not work. Educate them first. The best way is to show a nice and compelling demo.
If only few people in the team use the Teams app and others do not, it defeats the purpose. - If all members have not understood that they have to check the Teams app as frequently as they check for mails in the Inbox.
The benefit of Teams is that it does not send anything to your inbox. Conversations and communication happens within the Teams app. If some members forget to see the activity in the app, they are effectively not working as a team.
That is all I can think of as of now. If you know more scenarios where Microsoft Teams is contraindicated, post them as comments.
Testing Quiz Feature. Pls Ignore.