Three Time Zones in Outlook

Simple but useful stuff. Now, Outlook supports Three Time Zones in the Calendar. To set the time zones, right click on the time display in Calendar and choose Change Time Zone… or go to File – Options – Calendar – Time Zones.  If you work with customers or your own teams globally, this can be a very useful feature.

Set three time zones

How to select Three Time Zones in Outlook

One time zone is always shown by default – that is the current time zone – as per Windows regional settings. You can choose two more time zones. Remember to specify labels which are short and clear. If you use wrong labels, you will end up confusing yourself.

Three Time Zones were added in May 2018. Since many years, Outlook supported only two time zones.

The time zones are visible in the Day, Week and Work Week view. In the month view, there is no place to show the time portion.

Time showing Australia, Hong Kong and India time

Suppose, I have three time zones set – India, Hong Kong and Australia. What to do when I am actually visiting HK? Simple. Click the Swap Time Zones button. This cycles the time zones. Choose the first time zone to be the place where you are. That’s it.
Remember to reset it to your home time zone when you return to your base location.

Choose the desired time slot display

By default, Outlook shows one-hour time slots. Depending upon your work profile, you can make it more detailed. You can go down to 5 minute granularity. This is useful if you are using Calendar for managing lots of related activities like organizing an event calendar or a training program schedule.

Change time scale menu

There is a special 6 minute time slot display – for legal and other consultants who are billed by the hour. For them, dividing the hour into 10 slots of 6 minutes each is easier for calculating their charges rather than dividing it into 12 slots of 5 minutes each!

Arrange a meeting based upon customer convenience

In another related feature, while creating a new appointment, you can see other time zones. Click the Time Zone button in the New Appointment window.

Select the customer time zone and schedule the appointment as per their convenience. When you save the Appointment, it is translated automatically into your base time zone.

Unfortunately, WHILE you are editing the appointment, you can only see the time in the target time zone. But it is still better than manually calculating time zone offsets.

2 thoughts on “Three Time Zones in Outlook”

Comments? Suggestions? Wish list?