The obvious answer is – “whenever you want to work with your team”. But that is not enough. Here is a more precise answer. If all (or most) of the requirements listed below are true, you should use Microsoft Teams.
- Your organization has Office 365 Teams license available for all the people whom you intend to work with as a team.
As on Jan 2018, if you intend to work with people in another organization, they also need to have Office 365 license.
- The kind of work you do with the selected team members has to be specific to a common topic of interest. It could be a project, a new initiative, a deliverable, an outcome …
- Usually there is an end date for such things. But that is not a must.
- The work being done is not just about sending messages and informing each other. You need to keep track of who said what, need files, images, notes, collaterals and so on.
- The kind of work you do is frequent. For infrequent work, just use email.
Yes. That’s it.
You can create a new team even for just you and someone else. Remember to create multiple teams for multiple contexts, even if some members may be common. More on that later.
Finally, DO NOT create too many Teams in the app. You will need another team to manage all these Teams.. ha ha!
Good to know When NOT to use Microsoft Teams as well.