Webinar vs Video content

I create content for many customers and vendors including Microsoft. Often there is a discussion about the difference between a live webinar and an offline video.  Here are the differences between the two. A live webinar is easier to deliver to a live audience. But creating an appealing and high-impact video is far more difficult!

Item

Webinar

Video content

Audience

Live audience connected remotely using Skype, etc..

No audience while creating the content

Impact

During the webinar delivery

Viewing after publishing

Script

High level topics with live demo. The content plan is written with live audience in mind.

Detailed script with every sentence and associated visuals pre-defined

Editing and Post-production

No editing. It is necessary to upload the actual content.

Editing and FX are used to increase the appeal, simplify delivery of knowledge and explain concepts / processes

Interactivity

Live Q&A, discussion

Comments, Shares, Likes, Discussion, embedded hyperlinks, table of contents

Objective

Awareness creation

Awareness creation + In-depth coverage + Skill Transfer

Purpose of uploading the
content

As a reference point for those who attended the webinar

As an authoritative place to learn about the specific topic

Time required to create a 10 minute output – for the same topic

10 minutes

2 days

Information density

Low

High

Viewing lifespan

During the webinar.

Video posted after webinar is not seen at all.

This is because the webinar was designed for online engagement. Offline, it is boring and distracting.

Long.

Videos are designed for high-impact, getting attention and sustaining it. Lot of planning is required to make videos engaging.

Promotion required

Before webinar – to maximize live attendees

After publishing – to maximizing viewership

Cost

Low. Because time is spent for actual delivery only.

High. Because time is required for every step and detailed planning, production and post-production.

Your experiences may be different. Do post comments and queries here. Thanks.

Which Office version do I have?

Most people do not need to know the exact version (nor do they care). But in case you are troubleshooting a problem with Office, you will need to know the version.

Finding the exact version is a funny story. Why? Because the version is shown somewhere in some menu. Over time, that menu itself has been changed and moved around. Therefore, the answer to the question “Which version do I have?” is “You have to go to place x, depending upon the version you have”. Angry smile

That does not make any sense. Therefore, it is a visual answer. You have to literally look at the way Office looks (Word, Excel , etc. ) and then figure out where the version is mentioned.

Microsoft has written a detailed article with screen shots to answer this question. Here is the link  Which Office version do I have?. This shows various screen shots. You open a file in Word and compare the screenshots to find the version.
Funny but true.

slow PC? Close Browsers

The commonest reason of slow PC / laptop is too many browser windows open – in too many browsers. It does not matter if it is IE, Edge, Firefox, Chrome or Safari… all of them are like an operating system! Just close them first. Find out the actual browser pages you want and re-open them. That’s it.

image

I have just the browsers open. No other apps. Each browser has just ONE site open.
IE = CNN.com, EDGE = Amazon.in, CHROME = YouTube.com, Firefox = portal.office.com

We tend to forget how many sites we have opened in how many browsers! Be mindful of that and you are good to go.

Remove cell spill-over from Excel data

If a cell has no data in it, the data from the cell on the left side spills over it. This can lead to confusion while reading and understanding the data. How to remove this cell spill-over?  Very simple. Just three steps:

image

  1. Select the data range.
  2. Press Ctrl G or F5 to open the Go To dialog.
  3. Click the Special button.
  4. Choose the Blanks option.
  5. Now, all the empty cells in the highlighted area will be selected.
  6. Just type a spacebar. This will go automatically into the active cell.
  7. DO NOT press ENTER. DO NOT disturb the selection.
  8. Press CTRL ENTER.
  9. That’s it. Now all the spill-over items will be truncated.

image

Creating complex presentations together

We need complex presentations quite often, e.g. Periodic reviews, new projects, planning, and so on. Such complex presentations usually need inputs from multiple persons. Each one sends a small piece of presentation to some central coordinator – not just once, but repeatedly. The central person struggles with copy pasting stuff, fights with formatting and layout conflicts and has a miserable life in general!

complex presentations - editing together

The solution is simple. Store the base presentation on OneDrive, SharePoint or Teams. Share it with all the contributors and let them edit it. Try it out now!

Editing complex presentations together: Benefits

  1. Multiple persons can work on the presentation simultaneously, without confusing each other.
  2. Enormous time saving
  3. There are no copies (CCs) to deal with. The presentation is always a single file.
  4. Past versions are stored automatically so that you can refer to an earlier edit.
  5. You can see if others are editing simultaneously. You can go and look at the slide they are working on.
  6. If required, you can clarify doubts or suggest changes to each other using chat (Skype FB )
  7. If there is a conflict, the owner can resolve it. Conflict occurs when two users change the same item in two different ways.

It is simple, useful and revolutionary. Practice this with your colleagues couple of times and then you will have the confidence and the motivation to use it in real life.

Light bulb

OneNote Embedding

Here is a list of sites supported for OneNote Embedding.

ClickView

DailyMotion

Docs.com

Flipgrid

Geogebra

Giphy

Microsoft Forms

nanoo.tv

Office 365 Video

Office Mix

Power BI

Quizlet

Repl.it

Scribd

Sketchfab

Slideshare

SoundCloud

Spotify

Sway

TED Talks

ThingLink

Trello

Vimeo

Vine

Wizer

YouTube

Here are two examples: YouTube and Power BI
image
Just copy the Share link and paste it into OneNote. It understands what to do. DO NOT put the IFRAME code. That is for HTML pages.

All PowerPoint Icons

Here is a very useful collection. I am sure you have noticed the PowerPoint Icons – 450+ beautifully created SVG graphics. The problem is that you need to select and download icons on demand. Two problems. Firstly, it requires an internet connection and second problem is the need for inserting the same icon again and again.

image

I solved both problems by manually downloading each and every icon available today (7 Nov 2017). You can download this presentation (5 mb) and get offline access to all icons. Remember, SVG format allows these to be scaled without any loss of resolution.  SVG support is available only with Office 2016 and upwards and of course Office Pro Plus.