What is Office 365

This is a commonly asked question. There is a lot of confusion about exactly what it means. Here is a simple and practical description of What is Office 365 – primarily for non-technical users. See what you need and then find the right tool.

Business Need

Product

Create Documents –
full featured editing

Office on PC or Mac – all features

Create / Edit Documents – quick editing or viewing

Office on devices (Android / iOS) or Office Online (browser editing)

Create SCORM compliant learning content and Quizzes

Office Mix (add-in to PowerPoint)

Store my own documents

OneDrive (one person’s documents)

Store documents for department: long-term usage

Site (SharePoint)

Store documents for time-bound projects – short-term usage

Groups

Manage cross-functional teamwork – Files, Discussion, Notes, Calendar

Groups

Manage team tasks

Planner

Manage team communication – Chat style (like Slack)

Teams

Discover files used by you and your team

Delve

Communicate urgently

Skype for Business

Communicate slowly

Outlook – Mail

Time Management

Outlook Calendar and Tasks

Personal Contacts

Outlook Contacts

My own tasks and delegated tasks

Outlook Tasks

Ask, inform, discuss, debate

Yammer

Create Interactive Reports. Handle millions of rows very fast. Share on browser or mobile. Independent of Excel.

Power BI

Create mobile apps without programming

Power Apps

Create professional looking content / presentations without manual formatting

Sway

Simple process automation

Flow

Prevent others from forwarding your mails

Information Rights Management

Keep an audit trail of mails, chats and document activities as per regulations

Compliance Center

Prevent employees from sending (leaking) confidential information to external parties

DLP (Data Loss Protection)

Works with Outlook, Word, Excel and PowerPoint

Store important documents, contracts, agreements

Records Center (SharePoint Sites)

There are many features / products which I have NOT included because this list is already very long. I don’t want to scare off people! More features / apps are getting added regularly.  The listing above is accurate as on 15th Dec 2016.

Light bulb

Comments? Suggestions? Wish list?