PowerPoint SmartArt: Knowledge Pack

Here is a list of all the articles I have written about PowerPoint SmartArt. This is a LIVE list. I will update it whenever I write more articles about SmartArt.

PowerPoint SmartArt Knowledge Pack - boring bullets to exciting visuals

  1. Boring to Exciting ppt – in few clicks!
  2. Marketing: Arranging multiple pictures in few clicks
  3. Show Off and Learn: Picture Organization Chart in 2 minutes
  4. Video Tutorial: How to show collaboration in PowerPoint (4 min)
  5. Marketing: How to create “Our Customers” Slide in seconds
  6. Applied Knowledge: SWOT and PEST analysis (PowerPoint)
  7. Applied Knowledge: Show an Iterative Process using SmartArt
  8. What did I learn today: Dual SmartArt
  9. SmartArt Animation: Part 1
  10. SmartArt Animation: Part 2: Multi-level diagrams
  11. Bottom-Up approach using SmartArt

Enjoy.

Power BI Desktop tutorial for Beginners

In the earlier article, we saw how Power BI Desktop can help us create complex, interactive and useful reports from various sources of data. Here is a detailed walk-through of how exactly to use this tool. In this video we will use the simplest possible scenario: Start with a simple CSV file, create a report, publish it on Power BI site and share it with a colleague. We will also see the Power BI mobile app in action. Download this sample CSV file (ZIP) if you want to follow along. 12 min video. Watch it in full screen mode at highest resolution.

In brief, this video will walk you through the following:

  • How to create a FREE Power BI account
  • Overview of the steps required for creating your first Power Bi Desktop dashboard
  • Download Power BI desktop
  • Import Data to Power BI Desktop
  • Create a Power BI desktop Report
  • Power BI Amazing Filter capability:  Anything which is plotted is a Filter
  • Ctrl + Click to select multiple fields
  • Publish a Power BI desktop report to Power BI site
  • Power BI report browser view
  • Create a Power BI dashboard
  • Share a Power BI dashboard
  • Power BI natural Language Q&A tool: Ask a question in simple English and get answered instantly
  • Power BI app on mobile
Photo credit: kevin dooley via Foter.com / CC BY

Bloggers: use Open Live Writer, the reincarnation of WLW

I am very happy that Scott Hanselman and team have recreated the Windows Live Writer 2012 as an open source project. You can Download Open Live Writer from here and read Scott’s Blog. It works side-by-side with the old WLW application. It is still work in progress – but there will be progress – which is great news.

Open Live Writer Logo

I like the new logo, which matches with the “modern” look of Microsoft icons and uses the Segoe UI Light font.

For those who want the source code, here is the GitHub link. Enjoy. I hope all the existing Plug-In creators are busy porting them to the new system. As of now there are no plug-ins available but watch out for more action here.

Needless to say, this blog post was written using Open Live Writer. Exactly same UI… still exploring. Will post more about OLW as I explore it in the next few days.

A very big thanks to Scott and his team of volunteers who have put so much effort in making this a reality. Cheers!

How to finish an incomplete presentation in style

The Scenario

Yours is the fifth presentation in a conference. You have a one hour time slot. By the time your turn comes, things are severely delayed. Just before you go on stage, you are told that you have only 30 minutes. Your presentation is already copied to a common laptop which is on the podium. You have absolutely no chance of editing the presentation on time. You try to speed up the presentation initially, but soon, you will fall back to your regular speed.  You are doomed for an imcomplete presentation dilemma.

The Problem

You are half way through the presentation. The time allotted (which is now 30 minutes) is getting over. The organizers are showing you placards like 5 min, 3 min, 0 min, end now…

At this point you are really in a fix. The audience knows that you are nowhere near the end of the presentation. But you must finish you now. Otherwise some bouncer is going to take you off the stage in few minutes.

You also know that you have not done justice to the incomplete presentation. It is a hopeless situation. But you still want to salvage it in a professional and elegant manner.

How do you do that? .. THAT is the real problem. Read on to find out the solution to this problem.

Continue reading How to finish an incomplete presentation in style

How to make Office UI look like Adobe UI

This is a special post for avide Adobe users. Adobe products have dark gray menus. It reduces the eye-strain. Office UI are white in color by default. And many people work on Office as well throughout the day… so how do you reduce the eye-strain? Simple.

Go to File – Options and choose Dark Gray theme. This theme was introduced in Office 2016. Office 2013 also has a gray theme but it is not as dark. See the difference for yourself.

Office UI Office Theme

Default Theme is white

image

Change it to Dark Gray theme

change Office UI to dark gray theme

You can also try the Colorful theme. It changes color based upon the product.

image    Office UI - colorful theme   image

How to paste as text in OneNote

Paste as text is a simple yet useful thing. If you copy paste from anywhere into OneNote it takes a little longer than usual, especially if it is from a browser page. It also shows progress bars like Contacting the server. In addition, OneNote automatically pastes the URL of the web page at the bottom of the content pasted.

In most cases this is a good thing. But in some cases, you KNOW that you just want to paste as text. In such cases, you have to click Home tab – Paste Special and choose Keep Text Only. If you need this option often, you cannot add it to QAT. Adding the entire dropdown to the QAT defeats the purpose. It still remains a two click operation. But of course, there is a solution.

Continue reading How to paste as text in OneNote

How to handle post-holiday mailbox deluge

Welcome back after a long holiday. I am sure an overflowing mailbox is waiting for you. Here are some simple but useful ways to get a grip on it and handle it efficiently.

  1. Mails received earlier are waiting longer. Therefore, try to start from the day after you went on leave. If you went on leave from Christmas, go to the Search box and type received>25 dec 2015
  2. Now sort the results in descending order of time and check for important mails.
  3. Look for mails which are addressed ONLY TO YOU. This is easily done by creating a special rule.
  4. Think of important customers, boss, or other high priority senders. Create a rule which highlights mails from them using a color category. Group by that category and handle these mails first.
  5. One approach is to look at unread mails only. But nowadays, we often see the mails first on a mobile phone. This marks the mail as read. In spite of that action may still be pending. Therefore Unread mails is an unreliable indicator of pending work. To avoid this confusion in the future, use the message flag when you read a mail on mobile but intend to act upon it later.
  6. Convert actionable mails to Tasks and put a deadline. DO NOT mark them with the follow up flag. Drag the mail using the right mouse button and drop it on to the Task icon. Choose the Move with Attachments option.
  7. Filter on Importance flag. Mind you, this flag is usually set by the sender. However, if it is important to the sender, there is a good chance that it is important to you as well. Type Importance: High in the Search box.
  8. Confidential mails are generally more important. Type Sensitivity: Confidential in the Search box to find such mails. There is no easy way to filter IRM protected mails. These mails are visually identifiable with this type of icon how to handle post-holiday mailbox deluge

If you use an Office 365 mailbox, use Clutter to automatically segregate less important mails. That’s it for now. Happy New Year.