Office 365 Worst Practices – Part 3 – Nobody is officially responsible for effective utilization

Worst practices: Anybody responsible for effective utilization?

This has been a problem even before Office 365 was introduced. When it comes to ANY office product, there is NOBODY responsible for implementing it fully and ensuring that there is effective utilization.

Photo by W. L. King, Millersberg, Ohio; by courtesy of Military Intelligence Div., General Staff, U.S. Army.

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Office 365 Worst Practices – Part 2 – Phased Release: Underutilization by Design!

Worst Practices: Underutilization by Design!

In my opinion this is the worst Worst Practice. The full list is available here. Here I will discuss why phased release is bad and provide a better approach. The primary objective is to increase efficiency across the organization rapidly using the integrated Office 365 platform. Your inputs are most welcome.

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Office 365 Worst Practices – Part 1

Office 365

Office 365 is now an established and popular product. I just finished a 6 country tour where I met top 40 customers who are in various stages of deploying Office 365. I have made a list of common mistakes / wrong approaches / misaligned priorities / counterproductive behavior. Read on to ensure that you don’t repeat these mistakes. More importantly, if you have already committed the mistake, the corrective approach is also provided. This series is more relevant to CIO, IT team and the deployment teams.

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How to reorder the topics of a long document instantly?

Reorder the topics: Well, this was written earlier, but this brilliant feature was hidden behind other features. Create a document using Styles (more details). Now open Navigation Pane from View tab. It shows the entire structure of the document. Assume that you have already written lot of content under each heading and sub-heading. No problem! Just drag and drop things into a new position. That’s all. If you drag a higher level item, the child items move with it. Numbering, if any, will also be readjusted automatically!

Reorder using Styles

The real benefit is that you can reorder your thoughts easily. This feature works only after Version 2010. But in earlier versions – you could use Outline View – Show Heading levels 3 and use Shift Alt Up / Down arrows to reorder the document content.

reorder